Regional facilities & administration officer

Accion Microfinance Bank Limited

Job Summary

Accion Microfinance Bank Limited  - Established in 2006, began operations in May 2007 on license from the Central Bank of Nigeria. Our managem...

  • Minimum Qualification: HND
  • Experience Level: Senior level
  • Experience Length: 3 years

Job Description

Accion Microfinance Bank Limited  - Established in 2006, began operations in May 2007 on license from the Central Bank of Nigeria. Our management team comprises seasoned and distinguished professionals from diverse backgrounds complemented by the expertise of our technical partners, ACCION International. At Accion Microfinance Bank our core values, business philosophy and methodology distinguish us as one of the leading microfinance banks in Nigeria.

Job Responsibilities

  • Ensure branches are working efficiently in terms of admin related issues eg. Diesel Supply and stationery items
  • Branch Services - Painting, Fumigation

Inventory Management

  • Repair and Maintenance of office equipment and fittings ? ACs, Counting, Machines, Furniture, fire extinguishers, Lighting, Plumbing

Fleet and Logistic Management

  • Coordination of Support Staff(Security staff, Drivers and Cleaners) across the bank?s branches and head office
  • Payment of Bill and taxes? PHCN, LAWMA, LASSA and LG levies
  • Initiate payment claims from vendors/service providers and keep records (within approved limits)
  • Ensure a system is in place to manage transport logistic requirements of departments and to maintain AMFB vehicles in good condition
  • Identifying and registering 3-5 vendor for artisans like plumbers, bricklayers, welders, electricians, carpenters,, aluminum workers, diesel suppliers, furniture dealers, painters
  • Source properties, Search title of properties, Secure properties, Prepare Bill of Quantities, secure approval for renovation and Oversee branch matters for first 6 months
  • Obtain quotes from generator dealers, negotiate and procure generators for ACCION regional branch / offices and subsequently administer Service Level Agreements (SLA) for their maintenance.
  • Source properties, Search title of properties, Secure properties, Prepare Bill of Quantities, secure approval for renovation and Oversee branch matters for first 6 months
  • Obtain quotes from generator dealers, negotiate and procure generators for ACCION regional branch / offices and subsequently administer Service Level Agreements (SLA) for their maintenance.
  • Source properties, Search title of properties, Secure properties, Prepare Bill of Quantities, secure approval for renovation and Oversee branch matters for first 6 months
  • Obtain quotes from generator dealers, negotiate and procure generators for ACCION regional branch / offices and subsequently administer Service Level Agreements (SLA) for their maintenance.
  • Identify and document contractors; perform due diligence, liaise and negotiate with renovation contractors as regards scope of proposed works in a role as Project Manager
  • Responsible for securing appropriate CBN approvals for all branches/regional branches in liaison with legal.
  • Resolve major issues with utility service providers, local governments, property owners and major dispute resolutions for branches
  • Responsible for specialized and major capital-intensive construction/fabrication projects
  • Routine Maintenance and Preventive maintenance checks and supporting Admin/Procurement Units and making sure the ambience of branches is always up to ACCION set standards
  • Monitor contract compliance (milestones, deliverables, invoicing, reconciliations and payments for all construction works)
  • Enforce compliance by branches with established procedures and identify recurrent problematic areas to identify and recommend lasting solutions
  • Liaise with management to support and implement expansion strategies
  • Perform any other duties as assigned by management
  • Sourcing for potential properties in preferred locations and in line with bank specifications in addition to efforts of Facilities Manager to have a greater pool of options
  • Inspect properties to verify conditions
  • Keep an up to date generator maintenance schedule from branches and Mikano to ensure correctness of status at any given time
  • Track weekly reports of generators from branches
  • Assist is drafting correspondence and memos for landlords, relevant agencies, etc.
  • Conduct bi-monthly branch visit to evaluate schedule of dilapidation and recommend remedial actions
  • Initiate payment claims from vendors/service providers and keep records (within approved limits)
  • Track lease terms and expirations to be brought to knowledge of facilities Head 12 months before due date

Qualification & Experiences

  • Minimum of HND/BSc in Architecture, B Tech, Civil Engineering,

Key Performance

  • Required Knowledge:
  • Ability to manage project
  • Analytical and conceptualization for building/designs
  • Extensive Working Knowledge of Microsoft word, Excel and power point, Intranet and AutoCAD

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