Executive Director Operations
Final Report to
Bachelor’s degree in business administration, accounting, or related field preferred
Solid knowledge and understanding of procurement processes, policy, and systems
Minimum of Four (4) years previous experience as procurement officer or related position
Proficient computer and IT skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) and Internet browsers
Ability to analyze problems and strategize for better solutions
Ability to negotiate, establishes, and administers contracts
Excellent verbal and written communication skills
Ability to multitask, prioritizes, and manages time efficiently
Accurate and precise attention to detail
Ability to work well with management and staff at all levels
Goal-oriented, organized team player
A degree of literacy, numeracy and computer literacy
Experience of procurement led activities i.e. tender process, supplier relationships, contract management
Experience of tracking and dealing with enquiries and working to deadlines
Experience of planning, organizing and prioritizing workload
Ability to communicate clearly in English, verbally and in writing, face to face and over the telephone
Attentive to detail
Planning and organizing
Integrity & honesty
High energy levels
Having good organizational skills.
Being able to work under pressure.
Having strong communication skills.
Having time management skills.
Being responsible and trustworthy
Having excellent customer service skills
Estimate and establish cost parameters and budgets for purchases
Create and maintain good relationships with vendors/suppliers
Make professional decisions in a fast-paced environment
Maintain records of purchases, pricing, and other important data
Review and analyze all vendors/suppliers, supply, and price options
Develop plans for purchasing equipment, services, and supplies
Negotiate the best deal for pricing and supply contracts
Ensure that the products and supplies are high quality
Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
Work with technical and operations team members and Directors Operations and Services to complete duties as needed
Must be detail-oriented, thorough, and organized procurement officer to oversee purchases and develop new contracts.
Play a key role in procuring high-quality and cost-efficient supplies for the organization.
You will follow procurement procedures, maintain an updated list of current and incoming inventory, and be responsible for first vetting of purchases before final approval.
Expected to maintain records of all executed jobs with detailed information for accuracy including documentation of Job completion certificates and job order.
Preparing of Purchase Order and follow up until job delivered.
Carry out market and pricing survey
Establish direct link with dealer and manufacturer
Follow up with payment for suppliers as at when due
Any other duties assigned
Provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and best quality of service
Advise and support management staff and supplier relationships helping to drive better procurement practice
Support the company in procurement activities such as the tender process, supplier relationships and contract management for goods and services
Assist in the development of internal procedures and documentation in relation to procurement and as directed.
Assist in managing commercial and reputational risks in its relations with external suppliers
Assist with the purchases and order enquiries
Ensure purchases are properly approved in terms of the company’s authority hierarchy.