Personal assistant

Fadac Resources and Services

Job Summary

Filter emails, highlight urgent correspondence and print attachments. Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Fadac Resources and Services - Our client is a leading Pharmaceutical distribution company with a vision to grow from a good pharmacy business to a great healthcare brand that is recognized as Nigeria’s leading pharmacy in the provision of health care, health products and health services. Due to expansion, they are in need of a qualified candidate in one of its branches in Lagos (Ikoyi):

Job Responsibilities

  • Respond to emails as much as possible, dealing with appointments etc.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshootingproblems.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between him/her and his direct reports and groups to which he is a member.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Manage and maintain the MD’s diary and email account.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Provide a service that is in line with the MD’s work habits and preferences.

Requirements

  • A good deal of common sense, etiquette and an ability to think on one’s feet
  • Ideally educated to degree level
  • A minimum of 2 years PA/secretarial experience at a senior level
  • Shorthand and excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and to tight deadlines
  • Bright, confident personality
  • Flexible and mature approach with ability to work unsupervised

Salary

  • N50,000 monthly.

Note: 

  • Candidates residing around Ikoyi and its environs should apply

How to Apply?

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