Pa legal and admin to chairman/ceo

Confidential

Job Summary

To develop and provide a comprehensive organisational, administrative and programme support service to the Chairman by proactively overseeing the Chairman’s workload and completing tasks as directed by the Chairman.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

A reputable organisation seeks to fill the above position with suitable and qualified persons

Main Responsibilities 

  • To provide support to the Chairman in delivering Gtext Group strategic objectives.
  • To provide administrative services including diary management, booking meetings, planning events, organising travel and preparing travel itineraries, correspondence and prioritising emails for the Chairman.
  • To work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman. 
  • To provide administrative support in the delivery of assignments and initiatives on behalf of the Chairman’s office as and when required
  • To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
  • To coordinate departmental reports and documentation for the Board of Trustees meetings and other meetings with outside partners. 
  • To coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings.
  • To conduct research/ analysis as directed by the Chairman. 
  • To produce reports for the Chairman as and when required.
  • To follow up on action points from meetings on behalf of the Chairman.
  • To provide administrative support to the Chairman in the follow up and completion of  departmental work plans.
  • To provide administrative support to the Chairman in implementing organisational projects and programmes. 
  • To provide administrative support to the Chairman in the leadership and management of the organisation. 
  •  To provide administrative services to field offices such as responding to queries, issuing memos and following up on Chairman requests.

Other Responsibilities

  • To comply with all policies, procedures, legal and regulatory requirements.
  • To hold a valid passport and be willing and able to travel extensively and at short notice.
  • The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.
  • To be responsible for health and safety in the area of his/her control and ensure that he/she is familiar with Nigerian Real estate and Construction policies.
  • To respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment. 
  • The post holder may be required to apply for a disclosure check.
  • Any other duties commensurate with the accountabilities of the post. 

Person Specification; 

  • Educated to degree level or equivalent.
  • Experience of providing secretarial and administrative support for Senior Executives. 
  • Experience of working in the UK charity sector will be an added advantage. 
  • Knowledge of key issues in international development.
  • Good understanding of the UK charity sector 
  • Good English language skills 
  • Good IT skills
  • Good interpersonal and communication skills 
  • Highly organised
  • Ability to work in a diverse team 
  • Ability to work under pressure to agreed deadlines and adapt to change 
  • Ability to produce minutes of meetings and draft/edit written documents and correspondence independently
  • Ability to retrieve information from relevant sources  through research
  • Ability to handle confidential and sensitive material 
  • The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.
  • Commit to withhold the integrity and standards of Gtext Global and it's valued.
  • Location of residence: Ikeja, agege, Berger, Magodo most suitable.
  • Salary: Negotiable.

Note:

  • Candidates must have good laptops.


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