Office secretary

Confidential

Job Summary

A consulting firm seeks qualified candidates to fill this role   Job Summary: We are in need of an Office Secretary who will organize and coord...

  • Minimum Qualification: HND
  • Experience Level: Senior level
  • Experience Length: 1 year

Job Description

A consulting firm seeks qualified candidates to fill this role

 

Job Summary:

We are in need of an Office Secretary who will organize and coordinate administrative duties and office procedures. 

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

 

Responsibilities:

  • Schedule meetings and appointments.
  • Organize office operations and procedures.
  • Ensure that all items are invoiced and paid on time.
  • Provide general support to visitors.
  • Answer phone calls and redirect them when necessary.
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
  • File and update contact information of employees, customers, suppliers and external partners.

 

Requirements:

  • Proven experience as an Office manager, Front office manager or Administrative assistant.
  • Knowledge of office administrator responsibilities, systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.

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