GIZ. Working together for change
As a service provider in the field of international cooperation for sustainable
development and international education work, we are dedicated to shaping
a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment
promotion, energy and the environment, and peace and security. The diverse
expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the
private sector and governments of other countries. We work with businesses,
civil society actors and research institutions, fostering successful interaction
between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic
Cooperation and Development (BMZ). The registered offices of GIZ are in
Bonn and Eschborn. Our 19,506 employees, almost 70 per cent of whom are
national personnel, work in around 120 countries (December 2017).
GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a
country office in the capital city Abuja. Currently 280 national and 51
international employees and 4 integrated specialists are working in the
country (as of 31.12.2018).
The Nigerian Energy Support Programme (NESP) is co-funded by the
European Union and the German Government. It is implemented by Deutsche
Gesellschaft für Internationale Zusammenarbeit (GIZ) in collaboration with the
Federal Ministry of Power, Works and Housing (FMPWH). NESP aims at
enabling and fostering investments in the Renewable Energy (RE), Energy
Efficiency (EE) and rural electrification/energy (RrE) sectors of Nigeria.
The programme supports key stakeholders such as the FMPWH to develop
and implement sector strategies, structured procurement approaches for both
off-grid and on-grid RE solutions and the standardization in EE to build the
backbone for implementation activities. Data provision and analysis as well as the development of innovative finance tools connect all technical areas of the programme.
To that effect, three components have been established under NESP: (1)
Electrification Planning, (2) Sustainable Energy Access (On-grid and Off-grid)
and (3) Enabling Environment for RE and EE investments.
The mentioned components, notably Sustainable Energy Access, have plans
to procure for large amounts of goods, e.g. electrical, thermal or building
As a Junior Officer for Procurement and Office Manager, under the supervision
of the Head of Admin & Finance and in close collaboration with the
Administration and Finance Team, your job will be
to manage the office of NESP and
to procure for goods and services up to 2.500,- € according to NESP
needs and in accordance with GIZ rules.
Drafts letters and supports administrative correspondences - manages
incoming and outgoing correspondence (post, fax, email)
Maintains the filing system of the office correspondence and other such
Coordinates and organizes rooms/ equipments required for meetings;
helps to organise events and document meetings, workshops and
ensures that visitors to the office (guests, counterparts, project staff or
consultants) are comfortable at the NESP office
participates in internal and external (team) meetings and workshops and
assists with documenting these, e.g. by writing minutes
Responsible for smooth functioning of the programme secretariat
Manages the property by organising maintenance and repairs
Assists the Head of program if required
Procurement, in accordance with GIZ rules,
Coordinates effectively with the NESP Units and the procurement
departments at Country Office
Prepares all documentation required for the procurement of goods
and services, as per the specifications developed by the NESP Units
Ensures completeness and quality of the procurement documents
Follows-up on all procurement processes to ensure their timely
Controls deliveries and checks invoices and receipts – assures
quality correctness of deliveries and/ or organizes the necessary
signatures from the responsible staff
Informs NESP staff on time about the status of procurement of goods,
particularly in the event of delays.
Collaborates with the Administration and Finance team in invoice
Ensures proper preparation and execution of payment orders.
The Junior officer for procurement and office management
is part of the Administration and Finance Team of NESP
carries out important tasks for the programme, even if these are not
explicitly cited in the job description;
performs other duties and tasks at the request of the management
represents the interest of the GIZ and NESP, and always acts on their
Required qualifications, competencies and experience
Qualifications: BSc in Business Administration, Economics, Finance,
Accountancy or a related field.
Professional experience: At least 1 – 3 years professional experience
in a comparable position.
Other knowledge, additional competences
Good working knowledge of ITC technologies (related software,
phone, fax, email, the internet) and computer applications (e.g. MS
Very good in English, ideally a knowledge of German
Good organisational skills
customer and service-oriented attitude
a good team player who is willing to take on responsibility.
You are kindly requested to submit your CV and letter of motivation as one
document with complete contact details via email
(Please include vacancy no. in mail subject)
GIZ Nigeria is an equal opportunity employer; both men and women are
encouraged to apply.
Please note that only shortlisted candidates will be contacted.