Office Manager

New

Job Summary

Your mission is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and safety

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Provide general support to visitors
  • Develop accurate, timely, realistic and fiscally sound budgets
  • Reconcile budget vis a viz expenses on a monthly basis
  • Schedule meetings and appointments
  • Optimize calendars, emails and schedules of management team
  • Organize the office layout and order stationery and equipment
  • Partner with HR to update and maintain office related policies as necessary.
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Coordinate with Landlord on maintenance and administrative matters.
  • Assist in the onboarding/induction training for new hires on safety and office management
  • Address employees query regarding office management issues (stationery and Hardware)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences.
  • Make travel bookings and arrangements.
  • Ensure the efficient and smooth day to day operations of the office.
  • Other related activities and assignments as assigned by supervisor

Key Skills and Competencies

Skills

  • HND/Bachelor’s degree in business administration,management, or related field.
  • Ability to plan for and keep track of multiple projects and deadlines.
  • Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Competencies

  • Proven experience as an Office Manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools.
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment

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Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo
Lagos
| Full Time |
NGN Confidential
1mo
Lagos
| Full Time |
NGN Confidential
1mo
Lagos
| Full Time |
NGN 75,000 - 150,000
1mo