Office Administrator

New

Job Summary

A reputable organisation seeks to fill the above position with suitable and qualified persons.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

CONTEXT

  • This position will be required to maintain professional relationships with a range of Government agencies, statutory authorities, clients, airport authorities, travel agents and other service providers.
  • Administrative programs and support services (e.g. secretarial, records management, attendance and scheduling)
  • To provide a high level of internal and external customer service and maintain a customer-focused approach at all times

JOB DUTIES AND RESPONSIBILITIES

ADMIN DUTIES

The  Admin Officer is required to

  • Serve as an Assistant to the Business Development Manager during meetings and engagements in Lagos and its environs
  • Participate and represent SICL with the Manager in client/government agencies scheduled events.
  • Manage transmittal of company correspondence from client to company and vice versa.
  • Serve as the custodian of the company’s safe and manage efficiently all corporate documents.
  • Manage all Lagos office facilities and office equipment, furniture and fittings.
  • Assist Port Harcourt (PH) office to execute their various planned activities
  • Oversee the distribution and dispatch of incoming and outgoing mail
  • Be available for any business enquiry about SICL and its businesses in the Lagos area.
  • Provide information about SICL, such as the location of departments or offices, employees within the organization, or services provided.
  • Ensure the delivery of excellent customer service to both internal and external customers, at all times in Lagos office
  • Performs Other duties as assigned by the Management

CORPORATE SERVICES

  • Manage the protocol list
  • Ensure the Distribution of Corporate gifts.

ACCOUNTING

  • Imprest Management and retirement.
  • ATM use
  • Budget implementation

HOSPITALITY

  • Receive company staff from PH or other locations, make necessary accommodation and transport arrangements.
  • Ensure Airport pick up for staff
  • Be responsible for all staff Lodging
  • Provide in Lagos Transportation
  • Maintain and regularly update Hotel Directory/ enter long term relationships.
  • Manage relationship with vendors.

DOCUMENT CONTROL

  • Ensure that all documents from the division are adequately catalogued and stored for easy retrieval 

COMPETENCIES                                                                   

  • Human Relations
  • Good Customer Service proficiency
  • IT Appreciation & Application
  • Document & Records Management
  • Analytical Thinking 
  • Business report writing
  • Effective planning and organizational skills
  • Attention to detail
  • Excellent communication skills
  • Demonstrated ability to connect actions with outcomes to deliver high-quality results
  • Ability to coordinate and collaborate with others

KNOWLEDGE & SKILLS REQUIRED

  • Have a proactive disposition towards duties
  • Should be able to use initiative and work effectively with minimal supervision
  • Should have a deep understanding of relationship management
  • Should possess leadership/supervisory skills
  • Have negotiation skills
  • Understand reporting lines
  • Accountability of funds
  • Confidentiality
  • Be a strong team player
  • Have organization and administrative skills
  • Have sound oral & written communication skills
  • Ability to give and be given critical feedback.

Job Requirement:

  • Bachelors in Business administration and/or related discipline Professional qualification is an added advantage

INTERFACES

  • Minimum of 4yrs in the discharge of administrative duties

Internal

  • All departments

External

  • Vendors, suppliers, clients, guests.

Note:

  • Salary: 120-200k
  • Location: Ogudu, Lagos

Attention:

  • Please ensure your Jobberman profile is 100% complete before applying for this job. Candidates with incomplete profiles have a much lower chance of having their applications viewed.

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