Logistics Officer

New

The Norwegian Refugee Council (NRC)

Job Summary

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation, and hygiene sectors.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Job Description:

  • Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
  • Manage, maintain and repair vehicles in safe and efficient working order
  • Ensure that vehicles are checked on a daily basis and that regular service and maintenance is carried out as per agreed schedule
  • Responsible for administering litigations and traffic offenses.
  • Ensure vehicles have current and lawful documentation.
  • Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
  • Receive travel requests, and maintain trip schedules and Staff Movement Board.
  • Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick-up and drop-off times ensuring drivers are briefed of movement plans
  • Ensure accommodation is arranged for travelers. Ensure the best value for money and that traveler is clearly informed well in advance
  • Prepare Military Clearances for the delivery of goods to field locations as requested.
  • Produce logistics site report, vehicle and generator cost performance report.
  • Ensure proper usage and Maintenance of the Area Office Generator by keeping an up to date Generator Logbook for usage and services.
  • Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
  • Oversee the issuance and return of assets to/from staff
  • Ensure good condition of assets, and maintain asset condition reports.
  • Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where and when necessary.
  • Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator services and builders and make this list available to staff.
  • Ensure the telephone system is operational and cost-effective (PABX and CUG). Report any defective equipment or service. Check on running costs with Finance to ensure no misuse occurs
  • Ensure the data network (internet) is operational and cost-effective. Report any defective IT or office equipment to the Area Manager.
  • Update Asset Register and send to the country office every month
  • Enter all new items purchased are entered in the stock card and ensure reconciling with the Stock/Assets register.
  • Manage and maintain the physical warehouse.
  • Ensure quarterly stock check and reconciliation.
  • Ensure random spot check on the stock in the warehouse
  • Ensure all program stock are released through NRC Stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
  • Ensure the BHs and the Country Office Logistics Manager are informed about all stock under expired, expiring SOF and other irregularities or discrepancy
  • Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase

Qualifications:

  • University Degree in a related field
  • Professional qualification in logistics & procurement would be an added advantage
  • Knowledge of the local market
  • Knowledge of local language (Hausa)
  • Experience from working as a Logistics Coordinator in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile
  • Fluency in English, both written and verbal

Education field:

  • Administration / Organisation / Management
  • Logistics
  • Education level
  • College / University, Bachelor's degree
  • Personal qualities
  • Managing resources to optimize results
  • Managing performance and development
  • Analyzing
  • Handling insecure environments
  • Empowering and building trust
  • A good sense of humor is an asset
  • All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
  • Language
  • Hausa
  • English
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