Job Summary

Supporting the Technical advisor, the team and project partners in all aspects of technical, administration and logistics management

  • Minimum Qualification: Degree
  • Experience Level: Volunteer, internship
  • Experience Length: Less than 1 year

Job Description

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The registered offices of GIZ are in Bonn and Eschborn. Our 19,506 employees, almost 70 per cent of whom are national personnel, work in around 120 countries (December 2017).


GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a country office in the capital city Abuja. Currently 280 national and 51 international employees and 4 integrated specialists are working in the country (as of 31.12.2018).

Programme

The GIZ Programme “Skills for Youth Employment in Nigeria (SKYE)”  supports the diversification of the economy in Nigeria through the promotion of demand oriented technical and vocational training and education (TVET). Hereby the project is focusing mainly on the agriculture and construction (Housing) sector. 

The strategy of the project is to improve the synergy between measures on the supply side of the job market (vocational qualification) with those of the demand side (e. g. technology transfer and development, consultation of producer groups and processing companies) in order to enable TVET providers to develop and implement in market- and target group oriented qualification offers.



Responsibilities: 

The administrative assistant is responsible for:

Supporting the Technical advisor, the team and project partners in all aspects of technical, administration and logistics management of the project.

Assist in co-ordinating the projects regional activities in line with the project’s goals and outputs. 

providing administrative services for the programme. 

Meeting the administrative needs of the office independently, with minimum intervention. 

Managing the support and administrative staff at the programme office

Ensuring that financial and administrative regulations are complied with. 

The Junior Advisor carries out tasks in the following areas:

Tasks

Ensures that information is exchanged between  Programme staff, finances and field coordinator

Prepares and organises internal meetings

Coordinates with technical team financial implications of trainings and activities and provided support for implementation of activities

Management Task

Assist the team in all task related to the management of the project (e.g monitoring and evaluation, reporting on results and impacts)

Takes minutes of meetings and assist in the production of reports.

Organises and updates the project documentation on the filing systems.

Edits and proof read internal and external documents. 

Document relevant experiences, lessons learnt and best practices:

Design/prepare/facilitate knowledge exchange and dissemination events.

Ensure/coordinate the dissemination of knowledge products and materials.

Any other task if and when required. 

Administrative Task. 

Manages incoming and outgoing correspondence (post, fax, email).

Photocopies, laminates, binds and scans documents as needed.

Organizes field trips and logistics for GIZ Staff and 

Responsible for organizing administrative and logistical aspects of project activities (meetings, Trainings, hotel booking, transport, workshops etc.,)

Coordinates with the GIZ office on the mode of service delivery

Ensures that computers and it equipment function properly

Monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines

Responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules

Manages confidential files, specifically in the areas of personnel and finance

Monitor expenses in accordance with the budget

Any other task as may be assigned other tasks as required.


Required qualifications, competencies and experience:

Formal Education:

Bachelor’s Degree in Business Administration, Economics or in a similar area 

Basic understanding of (vocational) training and/or skills development in and for small and medium-sized enterprises (e.g. understanding of in-company training and learning, planning and implementation of vocational training measures, overview of stakeholders in the field of vocational training) 

Proven good working knowledge of Microsoft Office Package

Proven excellent knowledge of the English language, both oral and written 

Exceptional management, organizational and proof-reading skills 

Good communication skills 

Desired additional qualifications, competencies and experience

Good working Knowledge of ITC Technologies, (Related software, phone, fax, email the internet) and computer applications.

Good Knowledge of English, Yoruba and any other languages.

Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

A good team player who is willing to take on responsibility.

Innovative and possessing a positive attitude to change. 


Submission Guideline:

You are kindly requested to submit your CV and letter of motivation as one document with complete contact details via email 


(Please include vacancy no. in mail subject)


GIZ Nigeria is an equal opportunity employer; both men and women are encouraged to apply. 

Please note that only shortlisted candidates will be contacted.

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