Job Summary

This position is responsible for accounting and human resource administrative functions required for financial management in an organisation.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

 This position is responsible for accounting and human resource administrative functions required for financial management and compliance to all applicable laws. This position reports directly to the Executive Director.

 Duties and Responsibilities


Responsible for the accounting operations of the organization, including but not limited to, the production of financial reports, maintenance of a compliant system of accounting records, and a comprehensive set of controls designed to mitigate risk and enhance the accuracy of the organization’s reported financial results. This position will prepare and maintain records that are reviewed and used by an outside CPA firm to prepare tax returns and perform the annual financial audit.

Principal Responsibilities:

• Oversee processing of accounts payable and receivable and ensure prompt collection of receivables

 • Prepare accounting reports related to payroll

 • Oversee and maintain contracts with related vendors

• Maintain an orderly and accurate financial filing system

• Maintain an accurate chart of accounts

• Work with the executive director to prepare monthly and annual operating budgets

• Prepare accurate monthly financial statements

• Calculate variances from the budget and report significant issues to management

• Supervise the recording of cash receipts and bank deposits

• Performs monthly reconciliations of bank accounts

• Monitor cash flow

• Comply with local, state and federal government reporting requirements

• Purchase supplies and equipment as authorized by Executive Director

• Tag and monitor fixed assets and equipment

• Ensure all bills and invoices are paid within 30 days of receipt

• Attend monthly Finance Committee Meetings and complete assigned action items

• Prepare reports for the executive director and Finance Committee as requested

• Work with the auditor during the months of July, August and September to facilitate the completion of the annual audit

• Prepare bank transfers and work with broker to receive and sell donations of stock

• Maintain updated policies and ensure compliance to all policies

• Perform other related duties as assigned by management


 Ensure compliance in day-to-day operations of human resource and payroll duties. Duties include but are not limited to the following areas: employment, payroll, employee relations, orientation and training, benefits, compensation, organizational development, and administration.

Principal Responsibilities:

• Process Payroll in an accurate and timely manner

• Ensure accurate and timely compliance with all duties related to PAYE, VAT and other Levies

• Ensure timely processing of all year-end documents including but not limited to Annual Reports, etc.

• Maintain employee personnel files

• Manage group benefits enrollment and administration including health and life insurance

• Manage worker’s compensation administration, including accident reporting requirements and claims management

• Maintain and update Employee Handbook and Benefits Manual

• Serve as point of contact for all payroll/benefits inquiries and complaints, ensuring prompt, courteous and appropriate resolution

• Process background and Reference checks and all Employees

• Perform payroll/benefit related reconciliations to the General Ledger and other accounts

• Maintain all required insurance policies including but not limited to liability, vehicle, Workers’ Compensation, etc.

• Assist with recruitment, interviewing, hiring, orientation, and termination

• Create and maintain accurate job descriptions

• Work with brokers and vendors to solicit quotes, evaluate quotes, manage contracts and make appropriate recommendations to management

• Oversee facilities maintenance

• Perform other related duties as assigned by management Qualifications


•Minimum of One year experience in HR

• Bachelors Degree in business or related field

• Experience in bookkeeping and knowledge of generally accepted accounting principles

• Knowledge of principles and techniques of technical record keeping

• Ability to research, analyze, and retrieve data necessary to complete duties

• Ability to perform mathematical computations accurately as well as the ability to identify and correct errors

• Proficiency in Quickbooks, Excel and other Microsoft Office Suite programs

• Familiarity with local, state and federal employment related laws

• Strong written and verbal communication and interpersonal skills

• Ability to work with a wide range of personalities and manage conflict in a professional, productive manner

• Knowledge and enforcement of employee rights, benefits and obligations

• Strong organizational skills and attention to detail

• Skilled at managing time and multiple priorities to carry out assignments in a timely and thorough manner

• Commitment to professional and ethical standards

• Ability to handle sensitive information and maintain confidentiality


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