Job Summary

Freedom foundation Nigeria seeks to fill the above position with suitable and qualified persons.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

  • The HR/Admin manages the Freedom Foundation’s center-office operations and be responsible for all day to day operations of all HR personnel administrative matters as per the Foundation’s policies and procedures. S/He will support the programs in managing their facilities. S/he will be responsible for planning, directing and coordinating the delivery of administrative services of the organization.    

Job Description:

Human Resource

HR Administration

  • Develop HR manual (policies and procedures governing HR)
  • Conduct periodic review of HR policies and procedures, as well as employee manual.

Recruitment:

  • Based on annual strategy and review organization design, identify staffing/skill gaps
  • Recommend new hires to Executive Director as well as recruitment approach
  • Based on approved new hire list and recruitment approach source for talent
  • Administer interview process until a final selection is made
  • Provide offers to finalist(s) and secure acceptance
  • Conduct necessary background checks
  • Onboard new recruits ensuring their paper work is complete and they receive all their work tools.
  • Plan and conduct employee orientation
  • Conduct reference checks and oversee confirmation of staff

Performance Evaluation

  • Plan and implement performance management process
  • Ensure staff compliance with all relevant policies and procedures
  • Process all queries, disciplinary matters, issues and disputes concerning relations in the organization.

Training Coordination

  • Conduct periodic skills audit
  • Plan staff training
  • Ensure all staff complete required training as planned

Payroll and Benefits Administration

  • Ensure on-time review of attendance in order to feed information to finance for payroll
  • Provide timely reminders to finance for payroll and benefits administration
  • Administer staff leave

Other Activities

  • Advocate for staff welfare
  • Stay abreast of all labour policies and legislation
  • Plan and chair staff meetings
  • Monitor special events (birthdays, weddings, babies, funerals etc)
  • Assist with completion of necessary reports as requested

Administration

Administrative Activities

  • Establish documents management system, ensuring accurate and appropriate record-keeping and reporting for all Foundation matters.
  • Liaise with building facility manager and operations officer to ensure a clean office environment and adequate and appropriate use of all spaces in th Foundation office.
  • Manage all contract, registrations and other legal and regulatory matters in collaboration with FF accounts and legal departments at HOF
  • Ensure circulation of relevant policies, events and notifications internally

Project Management

  • Propose necessary and relevant policies, procedures and processes to guide all activities within the scope of Admin, HR and Facilities Management, for HQ and Programs
  • Work closely with HOF shared services in meeting the Admin, Operations and Facilities Management needs of the Foundation and its programs
  • Stay abreast of all HOD global policies as it pertains to administrative, procurement, HR, operations, facility management and any other relevant unit.

Operations Activities

  • Understand the strategic objectives of Freedom Foundation and propose strategies for optimum operations service delivery and ongoing maintenance.
  • In collaboration with the operations officer, assess and evaluate current conditions of all the Foundation and its program’s facilities with a view to planning improvement initiatives

Donor Relations

  • Oversee donor management and reporting.

Share Job Post

Log In to apply now