Hr & admin supervisor


Job Summary

A firm that into recruitment seeks qualified candidates to fill this role

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Reports To: MD/ CEO

Admin Officer
Office Assistant

Generally will provide administrative support but key decisions will be taken by CEO
Research on job descriptions and placement of job adverts 
Reviewing resumes and applications
Arranges recruitment interviews and providing the necessary inputs during the hiring  
Prepares letters of offer of employment
Complies with procedure that integrates new employees with the work force -   pension, HMO etc
Induction of new hires. Conducting employee orientation and facilitating newcomers joining formalities
HR operations 
Maintaining HR records, such as those related to compensation, health and medical insurance
Communicating and explaining the organization's HR policies to the employees (he/she will be the person managers and employees go to first for clarification on Management’s policies affecting their employment)
Follow up of confirmation records 
Preparation of salary statement 
Conducting various welfare activities approved by Management – loans, subsidized lunch etc 
Preparing and submitting all relevant HR letters/documents/certificates as required- Leave etc
Recording, maintaining and monitoring attendance to ensure employee punctuality  
Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee 
Escalating grievances to the right level depending on the nature of the grievance or issue 
Implementing and administering performance management processes as per the PMS policy and timelines 
Implementing the termination of employment process -Conducting exit interviews for employees and recording them accordingly etc 
Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective mangers/ CEO
Admin oversight
Overseeing the activities of the Amin Officer who will be responsible for the
Production of the magazine
Power generation
Office cleaning
Office and stationary supplies
Maintenance and repair of office assets – furniture, cars, computers, printers etc

Person specification
A first degree in Social Sciences, Behavioural Sciences, Business Administration or fields related to the role

from nationally recognised institutions (preferably from Covenant, Babcock and any other well regarded private university)

Experience and knowledge
At least 3 years experience in human resources management and or Administration in a small to mid-sized company of at least 15 employees 
Experience in a supervisory role is desirable otherwise candidate must show leadership skills.
Female preferable
Must be able to get to the office on time and leave later than other staff and occasionally on Saturdays to review printing process.
Very good with computers and apps – will be relying on ICT for a number of the HR processes.

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