Job Summary

Responsible for recording all Trade and financial transactions in the business.

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 8 years

Job Description

Key business processes to be supported include:

  • Monthly Reporting
  • Credit Transactions
  • Daily LCs Age Analysis
  • Cash management
  • Financial Analysis
  • Management Accounts
  • Assets Acquisition
  • Department/ Unit: Trade Finance & Accounts

Reporting Relationship

  • Functionally to: Managing Director and Chairman
  • Administratively to: Managing Director and Chairman
  • Supervises: Accountants & Accounts Officers

Working Relationship:

  • Internal: Operations Unit, Chairman’s Office, MD’s Office, and Human Resources Unit
  • External: External Auditors, Tax Consultant, Banks, Suppliers of Products, Stake Holders in the industry, Regulatory bodies and Government agencies.

Job Duties/ Responsibilities/ Accountabilities:

  • Preparation of product purchasing Letter of Credit and Bank guarantees, once extensive
  • consideration investigation of exposure has been completed,
  • Verifying payments and documents to ensure compliance with the LC Terms. This includes verification of complex pricing and delivery terms as per supplier contracts,
  • Monitoring the closure of LC’s and Bank guarantee’s to effectively managing the company’s credit line.
  • Ensuring that all Suppliers invoice under the LC’s are recorded to ensure completeness and accurate settlements/reconciliations,
  • To effectively manage the funds that is available for projects,
  • To ensure that the company is always in a liquid position and ensure funds can be made available for normal administrative running of the operations of the company,
  • To negotiate best interest rates either for investments or projects for the company,
  • Ensure all documentation is maintained to highest standards and ensure all processes are followed
  • Ensure that transaction processing is handled within agreed Timelines,
  • Keep updated on all products; be well skilled and aware of all changes and amendments on product features, procedures and processes,
  • Establish and maintain strong professional relationships/connections internally and externally,
  • Upon completion of the transaction ensure proper filing is done. * Continuously monitor
  • assess the efficiency of workflow in regards to internal/external customer expectation, information exchange and documentation,
  • Authorizing the postings into the software for ledgers update,
  • Ensure adherence to deadlines and reporting,
  • Checking balancing of Suspense accounts / Online accounts at end of each month,
  • Physical verification of transaction files on half-yearly basis,
  • Ensure that Banks policies, procedures and guidelines are consistently & strictly
  • followed,
  • Assets maintenance and verifications,
  • All other duties that may be assigned to you from time to time.


Key Performance Indicators/ Performance Goals:

  • Data Integrity/ confidentiality,
  • Daily cash position,
  • Monthly Management Performance Review,
  • Daily LCs/ Trade Payables Age Analysis,
  • Monitoring/ reviewing bank statements for possible overcharges,
  • Accuracy of reports submitted,
  • Timely submission of reports and statements of accounts,
  • Negotiation of interest rates,
  • Keeping the company liquid,
  • Timely authorization of posting for ledgers update,
  • Management decisions can be taken with financial reports,
  • Cost Control and Cost Reduction,
  • Safeguarding the Company’s Assets,
  • Maintenance of Fixed Assets Schedule

Requirements:

  • Education Qualification: A B.Sc. Degree in Accounting, MBA
  • Professional Qualification: ACA is a pre-requisite
  • Experience (Dimension and No of years): Minimum of 8 years post graduate experience in a similar role.

Key Competencies and Skills Requirements:

  • Functional/ Technical:
  • Accounting
  • Finance Report
  • Funding
  • Reconciliation
  • UCP 600 of Letter of Credit
  • Communication (Both written and oral)
  • Ability to communicate information in clear, unambiguous terms to employees and management.
  • Solution Minded (thinking outside the box)
  • Computer Literacy

Managerial/Behavioral:

  • Good leadership qualities
  • Multi-tasking skills and keeping to deadlines.
  • Proactive decision making
  • Tact and diplomacy
  • Professional disposition and ability to maintain Integrity and confidentiality.
  • Good Customer Service skills.

Attention:

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