Head of administrative/accounts department

Confidential

Job Summary

A firm in the hospitality sector seeks qualified candidates to fill this role   Summary: The Head of Accounting oversees all activities of ...

  • Minimum Qualification: Degree
  • Experience Level: Management level
  • Experience Length: 5 years

Job Description

A firm in the hospitality sector seeks qualified candidates to fill this role

 

Summary:

The Head of Accounting oversees all activities of the accounting department and is involved in the supervision and management of general accounting activities, analyses, business partnership, and the maintenance of effective internal controls while ensuring statutory compliance in all accounting initiatives.

The Head of Accounting is responsible for the day-to-day aspects of the business’s accounting and reporting functions and he reports directly to the Chief Finance Officer who takes responsibility over the entire financial department

 

Objectives and Responsibilities of the Head of Accounting

Leadership/Supervisory Role: The Head of Accounting first and foremost plays a leadership role where he leads the accounting department. In his leadership role, the Head of Accounting supervises end-of-period processes and supports the analysis of the periodical business performance, budgets, and forecasts.

He also leads the accounting department in the establishment of risk management procedures as well as the update of those procedures. As the leader of the accounting department, the Head of Accounting is charged with motivating, developing, and creating a departmental culture and vision, taking full responsibility for the success or failure of the quarterly/annual audit process.

He is also responsible for building talent across the accounting department and supports continuous improvement initiatives across the finance department. He serves as thought leader within the business and partners with senior management contributing to general financial management across the business. In his leadership position, the Head of Accounting also plays a mentorship role to key accounting personnel, supporting their continuous professional growth and readying them for the succession of his position in the future.

Policy Formation: The Head of Accounting also plays a leading role in creating and enhancing financial policies and procedures across the accounting department as well as the wider Finance department. He ensures that there is consistency in procedures and policies across the accounting department and that these policies are appropriately set for the achievement of the business’s overall goals and objectives. In this position, the Head of Accounting also leads compliance with the business’s internal corporate framework policies.

Collaboration and Support: The role of the Head of Accounting is not an independent role and, as such he collaborates with various internal and external personnel in the execution of his functions. The Head of Accounting liaises with other senior personnel in deciding on processes, and procedures to apply in the department and across the entire business.

The Head of Accounting will also work with departmental heads across the business in supporting their financial activities, guiding them through financial process, and interpreting the progress, implications of financial outcomes. The Head of accounting also collaborates with external partners such as tax accounting firm personnel, auditors, and in all matter regarding auditing and taxation.

 

Documentation & Reporting: The Head of Accounting also leads the department in the documentation of all financial books and records. He also prepares reports in reflection of the revenue quarterly/annual processes, which he delivers directly to the Chief Finance Officer. He develops reports on all accounting related matters inclusive of taxation matters. These reports accompany pro-active advice and recommendations on the business’s financial approaches from an accounting and taxation perspective.

Financial Analysis: The Head of Accounting is also tasked with leading the accounting departments in the preparation of monthly management accounts to evaluate the performance of the organization. He is involved with the preparation of final accounts for quarterly/annual auditing. The Head of Accounting leads the Accounting department in the preparation and monitoring the business’s annual budgets. 

In this capacity, the Head of Accounting ensures that there is a proactive engagement across the accounting department in implementing audit findings with a view of improving the business’s overall financial performance.

Research/Knowledge/Opportunity: The Head of Accounting takes initiative in ensuring departmental compliance with state tax requirements as well as with accepted accounting principles. The Head of Accounting also attends regular finance forums/meetings both internally and externally in an attempt to gather useful knowledge and insights that can be applied within the accounting department and the larger finance department. The Head of Accounting makes recommendations for systems improvements across the finance department and oversees the implementation of approved changes across the department upon approval.

Other Duties: The Head of Accounting performs similar duties as he deems fit for the proper execution of his duties and duties as delegated by the Chief Finance Officer.

 

Required Qualifications of the Head of Accounting

Education: BSc or HND in Accounting and ACCA qualifications. 

Experience: A candidate for this position must have 5 - 7 years post qualification experience, working in an audit firm, big business conglomerate and in an hospitality business. The candidate will have had significant, successful, and proven experience leading a financial accounting department.

The candidate will also have had experience preparing corporate tax computations as well as experience designing and implementing process improvements and controls. The candidate will demonstrate experience in tax management and have an ability to interpret complex financial information, translating that information into business planning, processes and risk management.

Communication Skills: The Head of Accounting must further portray exceptionally good communication skills. This is especially so for his collaborative role where the clear and concise conveyance of information to collaborative personnel will determine how effectively collaborative duties are executed.

He will need superior communication skills in his leadership position where he will need to convey sensitive information and instructions down the line, which will determine the effectiveness and efficiency of the accounting department. The Head of Accounting will also need exceptionally good communication skills in drafting clear, concise, and unambiguous reports and recommendations for senior finance leadership.

Ms Office/Software: The Head of Accounting must also possess exceptional computer skills and be highly proficient in Ms Excel, Ms Office, Ms Outlook, and PowerPoint, which will be necessary in the creation of financial reports and recommendations. The Head of Accounting must additionally be highly proficient in the use of financial softwares such as ERP, Oracle Finances ETC ETC.

 

Administration  Responsibilities include:

Planning and coordinating administrative procedures and systems and devising ways to streamline processes

Recruiting and training personnel and allocate responsibilities and office space

Assessing staff performance and provide coaching and guidance to ensure maximum efficiency

 

Responsibilities:

  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Recruit and train personnel and allocate responsibilities and office space
  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Manage schedules and deadlines
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Monitor costs and expenses to assist in budget preparation
  • Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
  • Organize and supervise other office activities (recycling, renovations, event planning etc.)
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and business developments

 

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