Job Summary

The Head of Admin will ensure the operations of the home are within a secure, efficient and organized work environment. The Head of Admin is required to play a key role in overseeing finances, logistics, information systems and special projects; researching organisations and individuals to find new opportunities, increasing the value of current donors while attracting new ones

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

Reports To:

  • The Head of Admin will report to the Assistant General Manager (AGM)

Resposibilities and Duties:

ADMINISTRATION: 

  • Organize office operations and procedures in line with the approved policies guiding the Home.
  • Manage contract and price negotiations with office vendors and service providers
  • Receive incoming calls and emails; respond appropriately and route correspondences to the appropriate quarters

FINANCIAL:

  • To ensure that the Company's financial and administrative procedures are adhered to and to work within a set budget.
  • Forecast requirements; provide support in the preparation of annual budget; schedule expenditures; analyse variances; initiating corrective actions

INVENTORY MANAGEMENT:

  • Create database and spread sheets to improve inventory management and reporting accuracy
  • Receive store supplies, donations (cash and kind) in the home. 
  • Set up a structure for monitoring fixed and non-fixed inventory in the home.
  • Monitor maintenance and repairs of all company assets in home 

HUMAN RESOURCE:

  • To be involved in recruitment of staff in the Home, including vetting, interviewing and inducting new employees. 
  • provide daily training and motivation for staff
  • Assess HR requirements in Ikota and advise appropriately 

BUSINESS DEVELOPMENT/P.R MANAGEMENT:

  • Researching business opportunities and viable income streams for the orphanage.
  • Manage company publicity and programmes 
  • Manage company social media platforms and online communications including Heritage website and online chats. 
  • Liaise with the various internal and external partners /stakeholders and donors to ensure that the care needs of new and existing children are met.
  • Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
  • Design and implement a strategy for raising funds for the home.

HEALTH, SAFETY & ENVIRONMENT:

  • To ensure a clean and safe environment at all times; ensure that the physical state of the building is maintained to a high standard and that all repair/maintenance problems are dealt with promptly.
  • Any other such duties as may be required from time to time by the Management. 

Head of Admin’s Requirements:

  • B.Sc. or HND in Business Administration or any related discipline
  • Experience  working in an educational, non-profit  or medical institution  (not less than 5 years ) required 
  • General office administration 
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Emotional resilience 
  • High level of integrity and discretion 
  • Ability to communicate and interact well with people of different educational, linguistic, cultural and socio-economic backgrounds.
  • A creative mind with an ability to suggest improvements
  • Excellent written and verbal communication skills
  • Exceptional leadership, time, task, and resource management skills
  • Working with children out of their home environment
  • Ability to offer a high level of pastoral care to children 

Share Job Post

Log In to apply now

Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo
Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo
Lagos
| Full Time |
NGN Confidential
1mo
Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo