Job Summary

Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones

  • Minimum Qualification: MBA / MSc
  • Experience Level: Graduate trainee
  • Experience Length: 1 year

Job Description

  • Facilitates access to clients to Great work Office.
  • Provides administrative support to Great work tenants.
  • Oversees and assist in the use of equipment and amenities of Great work.
  • Answer, screen, and forward any incoming phone calls while providing basic information as needed. 
  • Receives, sorts, and routes mail, and maintains and routes publications; maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes; 
  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
  • Act as Great work Marketer (posting and answering inquiries while not doing receptionist task.In charge of keys for lockers, shower room, utility cabinet, and server room.
  • Organizes the daily and weekly conference room and meeting room calendar.
  • Assists the Senior Relation Manager in daily tasks. Sets up videoconferencing.
  • Shifts reporting (finance and client relations reporting to be compiled by Senior Relation Manager)Assist visitors by greeting and directing them appropriately
  • Answer, screen, and forward any incoming phone calls while providing basic information as needed.
  • Receive and sort daily mail
  • Maintain security by following procedures and controlling access Update appointment calendars and schedule meetings as needed
  • Performs other clerical duties as needed, such as filing, photocopying, and collating.

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