Finance Assistant/Admin Officer

Job Summary

Maintenance of financial records, the processing of income and expenditure, purchase of goods and services

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Report to: Head, Finance and Accounts


The Role

The Finance Administrator will be supervised by the Management Accountant.

The main responsibility is the maintenance of financial records, the processing of income and expenditure, purchase of goods and services and the undertaking of a range of financial reporting and administrative tasks. The post operates in a team environment and will be expected to work in a collaborative way with staff and volunteer colleagues. From time to time the post requires an element of working unsocial hours including weekend work and travel.


Responsibilities:

Administer Accounts Payable –vendor payments

Process sales invoices -Receipts

Administer day-to-day finances

Lodge cash/cheques and manage online banking including online payments

and transfers

Prepare monthly accounting bank reconciliations

Administer credit control/debt collection in surport of the credit control unit.

Administer payment of bills, invoices and staff and volunteer/overtime

expense claims

Ensure financial controls are adhered to. She will ensure all payments and

application of Layer3 resources are done according to policy and statute of the land.

Assist in preparation of year-end audit- contact staff for uaudit during field work of external auditors

Administer the sale, stock control and promotion of Layer3 merchandising

Improve controls for collection and reconciliation of income collected and

support units to administer these controls

Develop and administer financial procedures relating to development initiatives

With the Head of Finance, improve financial controls within Layer3 Limited

Assist with procurement and risk management processes

Undertake any other duties as requested by the Head of Finance 

Deliverables:

Creditors reports on weekly basis including creditor aged analysis

Daily cash balance reports

Weekly finance operation report containing receipts and payment, cash flow

for the next week, cash and bank balances

Relate with regulatory authority as directed by Head of Finance

Process and obtain TCC, NHIS etc certificates

Daily cash and bank payments.

Posting accurately into the ERP and provide information on compliance issues to the management accountant.

Undertake prompt remittance of all statutory payments.

Asset schedules


Essential criteria

  • First Degree in a numerate discipline
  • Minimum of 3 years’ experience in a similar role
  • Excellent IT Skills, particularly in Excel & MS Office Package
  • Excellent organization skills
  • Good general accounting experience; with sound debit and credit
  • comprehension and reconciliations experience
  • Previous experience in financial control
  • Strong knowledge and experience of accounting software packages and ERP
  • such as Odoo
  • Desirable criteria
  • Hands-on experience in a small/medium organization is desirable.

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