The Executive Technical Assistant will provide technical and administrative support to the office of the Managing Director(s). This position requires an individual who possesses well rounded IT acumen, personal attributes and professional experience consistent with high standards of conduct and performance. Candidate will provide executive support, act as the primary point of contact for internal and external enquires on all matters pertaining to the Office of the MD and oversee special projects. Other duties are of a highly confidential nature and require extensive experience in the technical coordination, planning, and support of daily operational and administrative functions. In performing the job, the individual must demonstrate behaviors consistent with the company's core values and professionalism
Acting as the point of contact between the Managing Director(s) and internal/external clients
Work with MD to organize and execute assigned business projects on behalf of clients (business process improvement, business plan writing, marketing planning, etc.) according to client's requirements
Receiving the MD’s calls, taking messages, routing correspondences and handling requests and queries appropriately
Information preparation duties which includes writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other.
Develop and execute research plans and activities
Researching opportunities (events, projects, trainings, businesses, etc), and engaging networks relevant to the work of the Managing Partner
Maintaining diary, arrange meetings and appointments and provide reminders
Coordinate travel and other logistics as required
Attending meetings and preparing reports and presentation slides by collecting and analyzing information.
Managing social media handles and working with relevant media personnel to ensure that the activities of the Managing Partner and the company are promoted
Researching and preparing speeches and presentations in a variety of format to support the activities of the Managing Partner
Supporting business interests of the company and Managing Partner with research, contacts and proposals
Any other duties assigned by management.
Ability to be thorough and precise when accomplishing a task with concern for all aspects of the job involved; double-checks the accuracy of information to provide consistently accurate and high-quality work.
Highest degree of confidentiality and integrity.
Ability to complete research as requested and present to requester in various formats.
Take ownership of all areas of work with results-driven attitude — i.e., multi-task, meet deadlines, identify goals and priorities and complete complex assignments with minimal direction.
Ability to maintain a professional demeanour at all times in a busy, high-stress environment.
Good experience in tracking multiple projects using software tools like Asana / Microsoft Project / Excel dashboards
Proficiency in Microsoft Windows 10 OS and Microsoft Office suite, including Excel, Word, PowerPoint, OneNote and Outlook.
Essential accounting skills to check financial estimates, budgetary proposals, RFP responses, etc.
Be physically fit and be able to travel within and outside Nigeria.
MUST have 3 to 5 years of experience in a technical role, including some experience working with senior management
MUST have a First class or Second Class Upper four year Bachelors Degree in Computer Science or Information Technology. Masters Degree in Engineering or Business Management preferred.
Must have very strong skills in MS Excel, PowerPoint and Project.
Must have at least one of following accredited or OEM level technical certifications: Microsoft Certified Professional / CCNA / ITIL V3 / SAP / Prince 2/ PMP..
Must have experience in international firms or good exposure to international standards and work environment.
Must have very good oral and technical communication skills and have good stature to represent MD in meetings and events.
Job Location: Yaba, Lagos, Nigeria