Executive secretary

Job Summary

Organization: JCI Nigeria Junior Chamber International (JCI) is a non-profit international non-governmental organization of young people between 1...

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description

Organization: JCI Nigeria

Junior Chamber International (JCI) is a non-profit international non-governmental organization of young people between 18 and 40 years old. It has members in about 124 countries, and regional or national organizations in most of them. It has consultative status with the Council of Europe, with the Economic and Social Council of the United Nations and with UNESCO. It was founded in St Louis in 1915. It encourages young people to become active citizens and to participate in efforts towards social and economic development, and international co-operation, good-will and understanding. Its members are called JCI Members. 

JCI Nigeria is the first youth organization of its kind in Nigeria and was established March 9, 1957 and is currently having over fifty-six (60) Local Organizations spread across the 36 States of the Federation and a collegiate structure which has members in almost all the Federal Universities, Polytechnics and Colleges in Nigeria. Since its inception, JCI Nigeria Local Organizations and collegiate members have carried out varied projects in the areas of Youth Development, Leadership Training, Empowerment Programs, Health and Community Development Projects in city centers and remote communities across Nigeria. Our current partners include Nippon Foundation, ACT Foundation, Microsoft, NYSC, ACCA, and ANPA.

 

Our Mission

To provide development opportunities that empower young people to create positive change.

Our Vision

To be the leading global network of young active citizens.

Our Values

That faith in God gives meaning and purpose to human life;

That the brotherhood of man transcends the sovereignty of nations;

That economic justice can best be won by free men through free enterprise;

That government should be of laws rather than of men;

That earth’s great treasure lies in human personality;

And that service to humanity is the best work of life.

 

Position Overview

Term of Office

The term of office of the Executive Secretary shall be for three (3) calendar years to commence on the day stipulated.

 

Duties:

The Executive Secretary shall be the chief administrative officer of the organization and shall be responsible for the operation of the National Secretariat and the implementation of policies according to the direction of the President. The Executive Secretary shall give notice of all meetings of the General Assembly, the Board of Directors and the Executive Committee, to the members. He shall be responsible for keeping a permanent record of the minutes of such meetings, which shall be open to inspection by members at all reasonable times. The Executive Secretary shall be in custody of the National Organization’s seal. The seal shall be used for the execution of all the National Organization's legal documents. 

Finance: The Executive Secretary shall have authority to receive and disburse funds within the limits of the budget and as directed by the appropriate authority and shall maintain complete records covering all operations of the organization. 

Evaluation: An evaluation committee shall be set up with the purpose of preparing a written evaluation of the Executive Secretary’s performance, at the National Convention each year. This Committee may recommend to the Executive Committee the extension or termination of the Executive Secretary’s contract.

 

Other Duties: 

The Executive Secretary shall have other duties as follows:

Carry out duties assigned by the President 

Make recommendation to the President with respect to his assigned duties 

Attend all meetings of General Assembly, the Board Directors and the Executive committee 

Promote the purpose of the Organization 

Conduct himself in a manner befitting the Organization. 

 

Personnel: 

The Executive Secretary shall be empowered to employ (and to discharge) such personnel as may be required and authorized within the limitations of the budget. The Executive Secretary shall be responsible for the establishment of salaries of all other paid employees within the salary ranges established by the Executive Committee. However, the terms and conditions of employment of all National Secretariat staff be regulated by an operating policies and procedures, as approved by the Executive Committee. 

Records: The Executive Secretary shall maintain records of dues receivable from Local Organizations and shall be responsible for their collection. The Executive Secretary shall keep the Treasurer informed on due matters. 

National Secretariat: The Executive Secretary shall be responsible for the operation, maintenance and management of the National Secretariat. 

Contract: The Executive Secretary shall be authorized to execute all contracts and commitments affecting the organization, in consultation with the President, and the General Legal Counsel.

Preferred Qualifications// Competencies / Skills

Graduate degree preferably in humanities, Project Management or Social Work and related fields

Strong computer skills and MS Office proficiency 

Proven ability to take on a variety of different tasks without becoming overwhelmed 

 

Professional and friendly disposition 

Required Experience:

At least 5 years’ experience in sustainable development, social work or development project management in a corporate or NGO/civil society environment.

Technical Skills:

Membership Recruitment & Retention

Project & Budget Management

Partnership and Coalition Building

Project impact communication

Travel Requirements:

About 70% travel across Nigeria. International travels to attend JCI Africa & The Middle East Conference, JCI World Congress and other assigned travels by the National President on behalf of JCI Nigeria.

JCI Strategic Positioning Statement

JCI will be the organization that unites all sectors of society to create sustainable impact. JCI achieves sustainable impact through the collective action of active citizens across local communities. As active citizens, empowered young people take responsibility for local challenges and identify targeted, sustainable solutions. Motivated by the passion to transform their lives and the world, JCI members have the courage to address the most critical challenges of our time. 

Collaborative ownership of both challenges and solutions is critical to produce sustainable impact. Designed to address all types of community challenges, the Active Citizen Framework™ outlines a methodology for taking grassroots action that engages stakeholders across all sectors to build sustainable solutions addressing a community’s most urgent need, ultimately creating sustainable impact.

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