Executive Secretary and PA to Chairman CEO

New

Job Summary

We are looking for a self-driven, ambitious and competent Executive Secretary to support the Chairman/CEO in our company. You will be the one to organize and maintain the Chairman/CEOs schedule, create, receive and maintain confidential documents and perform a variety of administrative tasks. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

Job Duties and Responsibilities
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Compile, transcribe, and distribute minutes of meetings.
  • Attend meetings in order to record minutes.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Set up and oversee administrative policies and procedures for the office
  • Supervise and train other clerical staff.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Develop and Maintain a Filing System
  • Order office supplies
  • Submit and reconcile expenses
  • Provide general support to visitors
Job Requirements and Qualifications
  • Proven admin or assistant experience
  • Minimum of HND
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in Microsoft Office. (Word, Excel, Power-Point)
  • Male Candidate

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