Executive Assistant to The Managing Director

Anonymous Employer

Job Summary

This role is to provide high level and confidential secretarial and administrative support to the Chairman serving as the administrative and functional point person for the Chairman’s official and personal matters. Assist the Account department where necessary.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Answering and directing calls to appropriate executives and parties, taking messages.
  • Overseeing administrative policies within an organization as relating to the CEO
  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
  • Anticipate their office needs; evaluate new office products; place and often expedite orders when necessary.
  • Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
  • Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
  • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform the filtering and sorting of data and other functions.
  • Coordinate finances, assist with budget preparation.
  • Meet with special interest groups or individuals on behalf of executives.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Prepare checks for signature and review.
  • Provide clerical and general office support to other offices.
  • Prepare and develop a records management system; maintain and recommend changes to the records system when appropriate.
  • Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention
  • Evaluate policies and procedures to ensure they are in compliance with corporate, government and industry rules and mission.

Qualification and Work Experience Requirements:

  • Minimum of BSC in any management or secretarial course
  • 3-5 years’ experience in the same or similar role

Skill and Experience Requirements:

  • Good verbal and written communication skills
  • Must possess good interpersonal skills
  • Must be computer literate with good reporting skills and above-average proficiency in Microsoft Office Applications
  • Ability to work under pressure
  • Ability to establish and maintain effective working relationships.

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Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo
Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo
Lagos
| Full Time |
NGN Confidential
1mo
Anonymous Employer
Lagos
| Full Time |
NGN Confidential
1mo