We are currently in need of an Executive Assistant with sound decision-making skills including using good judgment and logical processes to arrive at an appropriate decision.
Minimum Qualification: Degree
Experience Level: Entry level
Experience Length: 2 years
Enhance executive's effectiveness by providing information management support; representing the executive to others.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represent the executive by attending meetings in the executive's absence; speaking for the executive.
Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintain customer confidence and protects operations by keeping the information confidential.
Complete projects by assigning work to clerical staff; following up on results.
Prepare reports by collecting and analyzing information.
Secure information by completing database backups.
Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensure operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contribute to team effort by accomplishing related results as needed.
Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, and Verbal Communication.