Job Summary

We are currently in need of an Executive Assistant with sound decision-making skills including using good judgment and logical processes to arrive at an appropriate decision.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

  • Enhance executive's effectiveness by providing information management support; representing the executive to others.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represent the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintain customer confidence and protects operations by keeping the information confidential.
  • Complete projects by assigning work to clerical staff; following up on results.
  • Prepare reports by collecting and analyzing information.
  • Secure information by completing database backups.
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed.
  • Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, and Verbal Communication.

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