Executive Assistant

Job Summary

Manage and maintain the MD’s diary and schedule.

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 7 years

Job Description

Reporting To: MD/CEO

  • Manage and maintain the MD’s diary and schedule. 
  • Manage MD’s personal projects and affairs.
  • Follow up on MD’s internals tasks.
  • Monitor staff delivery on assigned tasks.
  • Ensure diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Respond to emails as much as possible particularly those dealing with appointments.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests. 
  • Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member. 
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements. 
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking such contact as appropriate. 
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. 
  • Keep, retrieve files and maintain an accurate record of papers and electronic correspondence on behalf of the MD. 
  • Provide a service that is in line with the MD’s work habits and preferences.
  • Coordinate the collating and filing of expenses on behalf of the MD.
  • Any other duties assigned by the MD.

Requisite Qualifications / Experience

  • B.sc (1st Class or 2nd Class) in Law or  Business Administration or Liberal Arts 
  • Minimum of 7 years’ experience in a similar position

Required Skills / Attributes

  • Good oral and written communication skills
  • Good team player
  • Good interpersonal and people management skills and negotiating skills
  • Strong sense of professionalism, integrity, sound judgment and tact
  • Ability to maintain confidentiality
  • Proficiency in the use of MS Word, Excel, Powerpoint packages
  • High Emotional Intelligence


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