Job Summary

To oversee the effective operation of the Estate on behalf of the residents and property owners.

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 8 years

Job Description

Contract Administration

Oversee the activities of all contractors charged with the provision of estate facility management operations; such as security, environmental management services, cleaning , waste management, etc. – to ensure that CCE get best value at all times, whilst operating within current acceptable safety limits
Act as contract administrator, coordinating all CCE Estate operations contracts for high quality services delivery, while ensuring that all budgets and contract end-dates are not exceeded.
Initiate new contracts where required for the approval of estate management committee
Facility Managements
Coordinate the operations and availability of recreational and common services and oversee the running of all commercial areas and operators, assuring safe and efficient service delivery to residents.
Administer the estate office, ensuring efficient running of the estate helpdesk for receiving resident’s requests and their expeditious treatment.
Ensure that OEM standard operating processes and manuals exist for ALL key Plant and Equipment that belong to CCE.
Finance & Administrative Management
Maintain an accurate database of all residents; to enable efficient supervision and administration of collections of estate dues, utilities payments etc.
Take a leading role in the preparation and monitoring of the Estate budget.
Generate periodic estate management reports and administer the effective dissemination of information and relevant communication to residents.
Coordinate the estate warehouse inventory management including procurement, storage, preservation and retrieval of all estate assets to ensure constant availability of stock items and maintain a database of inventories
Provide secretariat support for the CCE Estate Management and Resident Associations meetings, ensuring timely closeout of agreed actions.
Maintain records and of accounts payables and receivable’s for residents and service contractors.
Requirements:
Knowledge and experience of Estate & Facility Management
High
Engineering Competencies – Civil, Mechanical or Electrical
Medium
Contract Management & Administration
High
Customer service & Team working skills
High
Ability to plan and execute plans effectively
Critical
Commercially and financial astute
High
Organization & Time management skills
Critical
Analytical & Problem solving skills
High
Confident and articulate
Medium
Excellent communication skills (written and oral)
High
Advanced level of computer literacy – MS office & Other IT packages
High
Good character reference
Critical
Graduate caliber (preferably Engineering background)
A minimum of 8-10 years relevant post-graduation experience in a similar role
Computer Literate with a good understanding of how IT can be applied for effective Estate and Facility Management operations
Experience in running Estates of similar sizes
Facility Management skills & Training

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