Editorial Associate

Job Summary

A digital magazine is searching for top-notch qualified personnel to drive the company’s vision and growth.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

He/she will manage traffic at every stage, from pitches to print, of editorial content for the online magazine, including its print and digital operations and special projects. Will work with the editor-in-chief to support other organizational strategic objectives. Will plan, coordinate, and direct editorial activities and staff engaged in selecting and preparing material for online publication by performing the following duties:  
Production of the magazine: Participates in the selection of freelance magazine contributors and assists with monitoring obligations to ensure contract fulfillment.
Generates assignments to authors based on editorial staff decisions. Tracks all the elements for each assigned article (copy, art, credits, captions, etc.). Determines, with content editors, required elements of each story and retrieves them or closely tracks their retrieval.
 Manages the flow of stories and art among authors, story editors, copy chief, and art director to create visually stunning imagery and captivating narratives.
 Continuously troubleshoots any production problems and sets/resets priorities based on changing circumstances, up against monthly deadlines.
Operates as lead project manager with a high degree of autonomy over production schedule and budgetary aspects of the magazine.
 Issues assignment sheets and contracts to authors.
Takes the first receipt of articles filed by authors, reads and evaluates material submitted for publication consideration.
 Receives and processes invoices from contributors.
Manages requests for reprint permissions etc.
 Line-edits articles as assigned.
Manages correspondence and monthly phone meetings Editorial Advisory Committee. Writes, on occasion and as schedule permits.
Must develop a broad knowledge of the landscape online publishing, goals, and priorities.
Works in partnership with department supervisor and other staff and volunteers to advance the magazine’s mission, strategic objectives, and priority issues.
Excellent verbal, written, and interpersonal communication skills.
Strong aptitude for project and process management with demonstrated success managing publications production process, including coordinating work of contributors. Meticulous attention to detail.
A combination of speed and accuracy.
A sense of enterprise and initiative.
A nose for what is not working in any of a variety of situations and a sense of how to fix it.
Excellent organizational skills, good judgment, and an ability to balance a heavy workload of short- and long-term project deadlines and address changing priorities throughout a fast-paced production process. A talent for working well under pressure.
Microsoft Office and Adobe InDesign fluency.
Minimum of two years’ experience in editorial production management.
Performs other duties as assigned. 

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