Overall Purpose of the Job:
To assist the C&P Operation & Support in tracking and facilitating the efficient and effective flow
of materials and services from suppliers to the various contract holders and delivery locations
(Projects and warehouse deliveries) in order to enhance operational efficiency.
(Describe the important end results of the job, i.e., what has to be achieved and why. Start with the most important and number each one separately)
Collaborate with discipline leads, design engineers and end users to accelerate necessary reviews and technical approval of specifications and communicate with vendors as necessary to ensure prompt project kick-off and completion.
Manage the interface between supply chain, contractors and contract holders at all times to ensure timely and efficient delivery of materials and services required for uninterrupted operations
Liaise with vendors to ensure timely and complete submission of documents that are stated in the contract and or Purchasing Order as prerequisite to the transaction.
Provide periodic reports on all project and warehouse related purchase orders to ensure proper accountability in relation to expenditure and budget management.
Follow-up and ensure issues raised in the Material Discrepancy Report are resolved and address/escalate issues relating to budget overrun or contractor request for extension of time or adjustment of project plan.
Monitor and escalate to manager/supervisor issues relating to overdue materials, parts, components or services for prompt resolution.
Facilitate prompt inspection of goods upon delivery to ensure compliance with PO specifications and quantity.
Record any significant quantities on which job has some effect, eg budget or turnover, records processed, employees supervised. Where appropriate, express annual figures and indicate the year to which they relate.
Job Context and Main Activities:
(Outline the context in which the job operates and record the types of activity involved in achieving principal accountabilities:
The job holder should be a self-starter with capacity to thrive without supervision,excellent and clear communicator, people’s person and a very good team player.
The job holder should be ready to maintain social interaction and get along well with people to ensure continual SCM goals and objectives are achieved.
Organisational skills, excellent planning and flexible scheduling skills.
Decision making Authority/Level of Supervision Required:
(Who are the job holder’s most important contacts and for what purpose? Consider both external and internal contacts, excluding
immediate supervisor and subordinates, but including personnel at other locations , if appropriate)
Internal: Contract Holders and other supporting units
External: Vendors and contractors
(Identify the most complex or demanding aspects of the job)
Under the guidance of the Contracts and Procurement Managers (Technical & Support), the job holder provides support to SCM in the provision of up to date information on Po status,material specification, quantity and delivery, project execution and completion during the life
of a contract.
Prepare weekly and quarterly activity report and communicate same clearly to all stakeholders.
Job Knowledge and Qualifications:
(Indicate minimum knowledge and essential background qualifications necessary to perform the job competently)
Job holder must be educated to degree level. CIPS qualification is an added advantage.
Job holder must have practical SCM knowledge and over 5years experience
Job holder must have adequate knowledge and understanding of the complete P2P circle.
Job holder have effective oral & written communication and excellent IT skill with proficiency in excel spreadsheet.
(Technical skills, behavioural competencies, specialized training or Defined Competencies as outlined in Seplat Competence & Training System)
Health and Safety:
Please highlight if the role is a Safety Critical Position as per the following definition:
A role is defined as Safety Critical where Employees, through any improper use of substances may affect the health and safety of themselves
and/or their colleagues in their work area.
Safety Critical Role – Yes (Please delete as appropriate)
As a minimum the incumbent must:
Take reasonable care to prevent harm to themselves
Consider the potential for harm to others or the environment that may be Caused by their acts or omissions
Work in accordance with information and training provided
Refrain from intentionally misusing or recklessly interfering with anything that has been provided for Health, Safety and Environment reasons
Report any hazardous defects in plant, equipment and workplace, or shortcomings in the existing controls, to a responsible
person without delay
Not undertake any task for which authorization and/or training has not been given