Administrative personnel

Hugo Technologies

Job Summary

We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

HUGO’s story is a familiar one. One built on the promise of human potential and the belief that talented individuals can create new realities should the right opportunities present themselves. Headquartered in the U.S., HUGO is a multinational outsourcing company that specializes in customer service, data entry, and numerous other back-office support functions. It serves as a growth companion to its global clientele, lending resources to help them scale seamlessly.

Job Description

  • If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.
  • Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Key Responsibilities

  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by teams and clients
  • Assist employees with tending to errands and out of office tasks
  • Maintain a company calendar and schedule appointments
  • Book meetings and schedule events
  • Maintain internal databases, inventory, supplies, etcetera
  • Prepare regular reports and presentations
  • Organize, store and print company documents as needed
  • Handle queries from managers and teams
  • Update office policies and ensure compliance with them
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events

Qualifications/Requirements

  • Minimum of High School Diploma
  • Additional qualifications in Office Administration are a plus
  • At least 1-3 years of Office Administrative work experience is a must
  • Solid knowledge of office procedures is critical
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Attention to detail
  • Project management experience including ability to meet deadlines and competing priorities in a fast-paced environment
  • Must be amenable to work on a shifting schedule and work out of office
  • Must be willing to work in Ibadan, Oyo State

The ideal candidate must be:

  • Self-starting, intelligent and a quick learner
  • An intense perfectionist with extreme attention to detail
  • Thrives in a competitive environment with targets
  • Able to multi-task, prioritize and work in a fast-paced environment with high volume demands
  • An assertive communicator, proactive, willing and ready to learn with a positive attitude
  • Good at listening and following instructions
  • Able to work with minimal supervision
  • Able to work in a team environment with on/offsite team members
  • A flexible team player: action and results oriented

Top 3 Reasons Why Candidates Apply To Hugo:

  • One of the best work and team environments in Nigeria, working alongside young, talented, ambitious teams
  • Healthy work culture that inspires growth and conducive to creativity - with zero tolerance for work politics
  • Entrepreneurial environment - learn new career and life skills, useful over course of career, including opportunities for leadership roles

This job is for you if you are:

  • Passionate about your professional development and in creating new employable skills
  • Interested in an opportunity to work with a global company
  • Interested in working in a healthy and vibrant work culture that will push you to be the best you can be
  • Interested in creating a bright future for yourself and family

How to Apply?

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