Administrative Officer

New

Job Summary

Assist and support sales and marketing teams to maximize revenues. Answer respond to customer inquiries. Build customer relationships. support Office

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Looking for an Energetic, Intelligent and customer-oriented personal who is a result and goal-oriented and can complete a task in a short time and with minimal supervision.

Responsibilities:
  • Answer and direct phone calls
  • Organize and scheduling Programs
  • Maintain contact lists and maintaining customers
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Research and creates presentations
  • Generate reports
  • Handle multiple projects
  • Prepare and monitor invoices
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for senior managers
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels etc.  
  • Cover the reception desk
  • Resolve administrative problems
  • Receive, sort and distribute the mail
  • Answer telephone calls and pass them on
  • Greet and assist visitors to the office
  • Photocopy and print out documents

Requirements:
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Customer Service.
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 3 years of experience in the field or in a related area
  • HND/OND 

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