Administration associate

Bridge International Academies

Job Summary

The Administration Associate is responsible for overseeing all the administrative activities that facilitate the smooth running of the Bridge International Academies Office and can lead projects and events to improve the well-being of Bridge staff. This person is a highly energetic, superstar idea generator, organizer and is willing to work whatever hours and times are needed to get things done

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Bridge International Academies is the world’s largest and fastest-growing chain of primary and pre-primary schools with more than 400 academies and 120,000 pupils in Kenya and Uganda. We democratize the right to succeed by giving families living in poverty access to the high-quality education that will allow their children to live a very different life.

What You Will Do

  • Supervise the duties of office cleaners, building security, and maintaining a relationship with building management to ensure that Bridge is receiving the correct level of service
  • Providing high quality service to the entire Company and any visitors, including maintaining regular quality tea service, front desk support, onboarding employees, etc.
  • Manage security for the building - reviewing CCTV footage, ensuring that only authorized personnel are in the office, etc.
  • Assist Bridge Staff with questions and concerns around the work environment
  • Manage and maintain inventory and stock controls over administration assets (office supplies, furniture, etc.), leverage technology and systems to ensure that tracking is repeatable, scalable, and fail-safe
  • Ensure that the work environment is well kept and motivating for employees.

Professional Requirements

  • High energy, highly motivated personality but a stickler for rules
  • Good communicator - verbal and written
  • Available at all hours (when necessary) to attend to the office in person

What You Should Have

  • Bachelor's degree from a top academic institution with top marks
  • Superb Microsoft Office skills (Excel, Word, PowerPoint)
  • At least two years’ experience working in project management/fast-paced environments, ideally with an administrative bent

You Are Also:

  • Proactive - You don’t always need supervision and you are a self-starter. Your personal drive to succeed and deliver keeps you working when you may not have a supervisor with you.
  • A detailed doer - You have a track record of getting things done. You’re organized and responsive. You take ownership of every idea you touch and execute it to a fine level of detail, setting targets, engaging others, and doing whatever it takes to get the job done. You can multi-task dozens of such projects at once and never lose sight of the details. Likely, you have some experience in a start-up or other rapid-growth company.
  • A networking mastermind- You excel at meeting new people and turning them into advocates. You communicate in a clear, conscientious, and effective way in both written and oral speech. You can influence strangers in the course of a single conversation. Allies and colleagues will go to bat for your ideas.
  • A creative problem-solver- Growing any business from scratch comes with massive and constant challenges. On top of that, Bridge works in volatile, low-resource communities and runs on fees averaging around $7 a month per pupil. You need to be flexible and ready to get everything done effectively, quickly, and affordably with the materials at hand.
  • A customer advocate- Our customers - these families living on less than $2 a day per person – never leave your mind. You know them, get them, have shared a meal with them (or would be happy to in the future). You would never shrink back from shaking a parent’s hand or picking up a crying child, no matter what the person was wearing or looked like. Every decision you make considers their customer benefit, experience, and value.
  • A malleable learner -You believe you can always do better. You welcome constructive criticism and provide it freely to others. You know you only get better tomorrow when others point out where you’ve missed things or failed today.

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