Admin/facilities officer

Prysm Investment Limited

Job Summary

We are looking to hire a Facility/Admin Officer to ensure the smooth running of the admin related issues in the organisation. You will be expected to manage the productivity of the office assistant and drivers.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: Less than 1 year

Job Description

Prysm Investment Limited, a subsidiary of Finchglow Group, is currently recruiting suitably qualified candidates to fill the position above.

Job Description

  • Maintains administrative staff by orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
  • Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Provides historical reference by developing and utilizing filing and retrieval systems.
  • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analysing variances.
  • Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
  • Prepare periodic reports on activities e.g expenses, projects etc., carried out in the department.
  • Responsible for creating and implementing cost cutting strategies for the unit.
  • Contributes to team effort by accomplishing related results as needed.

Qualifications & Skills

  • Bachelor's degree with 0-2 years relevant experience
  • Proficiency with the use of Microsoft office tools
  • Good written & verbal communication skills.

How to Apply?

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