Admin officer

Confidential

Job Summary

We are looking for an Administrative Officer to join our team with below responsibilities

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description


Responsibilities

  • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company policies databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Scheduling company calendar and updating as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Arrange travel and accommodations
  • Schedule in-house and external events
  • Preparing reports on expenses, office budgets, and other expenditures
  • Supporting department managers, staff, and CEO
  • Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
  • Preparing correspondence, documentation, or presentation materials

 

Requirements

  • Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field 
  • Solid knowledge of office procedures
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Attention to detail
  • Excellent written and verbal communication skills
  • Excellent time management skills; ability to prioritize
  • Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision
  • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
  • Highly organized multi-tasker who works well in a fast-paced environment

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