Admin manager

Job Summary

A reputable organization seeks to fill the above position with suitable and qualified persons.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

  • the role requires a highly organized and efficient professional with core administrative experience who will also provide oversight functions on the administrative department and ensure that daily office operations are performed in a seamless and efficient manner. 

Key Responsibilities

  • Supervise day-to-day operations of the administrative department and ensure group-wide operational efficiency;
  • Ensure the smooth and adequate flow of information within the company to facilitate seamless business operations;
  • Develop, review and improve administrative systems, policies, and procedures;
  • Ensure proper stock of administrative inventory including everyday supplies and office equipment;
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints;
  • Monitor costs and expenses to assist in budget preparation;
  • Work alongside accounting and management team to set budgets, monitor spending, and processing other expenses;
  • Develop document control and information storing guides using computers and filing systems;
  • Maintain company contact book and database – Vendors, Distributors, Services, Maintenance Shops, Local Suppliers
  • Provide group-wide technical, customer service and logistical support;
  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency;
  • Manage schedules and deadlines as it relates to other departments e.g HR’s new employee onboarding process
  • Ensure all office equipment are properly maintained and functioning optimally;
  • Oversee facilities services, maintenance activities and service providers (e.g electricians)
  • Organize and supervise other office activities (renovations, relocation, event planning etc.) as well as office events, including meetings, conferences, and training sessions;
  • Ensure all levels of operations in the business adhere to policies and regulations;
  • Keep abreast with all organizational changes and business developments;

Qualifications and Experience

  • To successfully deliver the above goals, the right candidate must have: a degree in business management or Business Administration or a similar field, plus 5 years’ experience
  • In-depth understanding of office management and administration
  • Strong Oral and Written Communication skills
  • Team management and leadership qualities
  • Must have a Proactive Problem-Solving approach, attention to detail and tolerance
  • Strong Interpersonal and Relationship Management skills.

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