General Office administration and management,
Supervision and Control all Human Resources (Personnel) activities,
Manpower Planning and Management,
Preparing and maintaining employment records related to recruiting, termination, leaves, transfers, promotion of Personnel,
Ensure Personnel compliance with Company mobilization policy and procedures,
Coordinating Personnel performance evaluation,
Manage databases and document processes and systems implement.
Develop and maintain Administrative Policies and Work Procedures,
Manage and monitor the work flow of the Organization,
Motivate staff in achieving best outcomes in administration,
Prepare reports periodically or monthly,
Initiate and implement incentives for staff to optimize work output,
Identify lapses in the work flow and make corrections,
Meet staff requirements and needs and resolve their problems,
To initiate and implement best and effective practices in administrative functions,
To lead, direct and mentor administrative staff to achieve maximum output,
To answer and respond to Personnel inquiries and complaints,
To assist and support accounts department in financial operations,
To assist and support processing payroll records,
To ensure timely completion of financial and other administrative audits,
To manage databases and document processes, procedures and systems.
Attend to visitors in person or on the telephone; answer or attend to enquiries.
Receive and sort daily mail/deliveries/couriers,
Update appointment calendars and schedule meetings/appointments.
Perform other clerical receptionist duties such as filing, photocopying, collating, etc.
Possess a university degree in any discipline from a reputable institution, with a minimum of Second Class (Lower Division)
Working knowledge of Microsoft Office suite, including but not limited to Word, Excel, Outlook, etc.
Extensive knowledge of modern office administrative practices and equipment usage
A minimum of three (3) years’ relevant post-NYSC experience in a similar role.
Excellent telephone skills
Good organizational skills
Excellent communication skills – attentive listening; ability to speak in a clear, articulate manner
Excellent customer service orientation
Well-dressed; presentable and professional outlook
Ability to work independently (without supervision)