Accounts officer - receivables, billing and credit control

Confidential

Job Summary

To process accounts receivables and incoming payments in compliance with financial policies and procedures

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Objective/ Purpose of Job Role

  • To ensure prompt billing and payment from customers

Department/Unit:

  • Account, Finance & Administration

Reporting Relationship

Functionally Reports To

  • Head, Billing and Credit Control

Supervises

  • Account Assistant
  • Working Relationship

Internal

  • All employees
  • External
  • Customers and Regulatory Bodies

Job Duties / Responsibilities

  • Preparation of Management Account 
  • Prepare commercial and Proforma Invoices accurately for delivery to clients/customers.
  • Verify payment online or physical cash receipt of 70% upfront payment for all new transactions/projects before invoice is raised on QuickBooks.
  • Prepare consumables audit, reporting key areas of concerns and possible recommendation to the HOD
  • Follow up with customers via calls, emails, text messages, visits; to ensure prompt payment for services rendered or goods sold
  • Identify and notify HOD of all unidentified payments before the end of the week.
  • Post and Reconcile of Payments made to or from all accounts 
  • Management of payments (cheque and cash) from customers - from receipts to lodgements and proper maintenance of the Cash/Cheque Register
  • Prepare Monthly Project Profitability Report 
  • Ensure proper handling of official receipts, stamps, invoices and customers’ correspondences
  • Prepare monthly management report
  • Represent the team at the monthly performance review/Roadmap session as well as collate presentation slides
  • Post all payments, as appropriate on TAMS web portal to reflect a reconciled customer's position 
  • Petty Cash Management
  • Appropriate pricing of products using the approved product pricing template
  • Any other duties as may be assigned by Line Manager/HOD

Key Performance Indicators

  • Work Tools

Educational Qualification:

  • BSc. /HND Accounting 

Professional Qualification:

  • ACCA or ACA is an added advantage

Experience

  • At least 2 years’ experience as an Account/Finance Officer 

Key Competencies Requirement

Technical:

  • Knowledge of Accounting Software such as QuickBooks, Tally and Sage
  • Strong knowledge of MS Excel
  • Knowledge of other office Tools such as MS Word, MS PowerPoint, etc. 
  • Knowledge of Google Tools is an added advantage 

Functional:

  • Record keeping skills
  • Strong analytical skills and attention to detail
  • Problem solving
  • Time Management 

Behavioural:

  • Good communication and interpersonal skills 

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