Senior Document Controller

PIvotage Consulting

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Pivotage Consulting - Our client who is an Oil Servicing firm within the oil and gas industry, is currently seeking to grow its team by hiring experienced personnel

Job Requirements & Responsibilities 

EXperience in Document Control Management and be capable of  executing the following:

  • Perform document quality checks in accordance to document control procedures.
  • Perform the numbering, filing, sorting, and retrieval of hard copy documents.
  • Perform file backup and ensure proper storage and archiving of electronic registers.
  • Train and mentor less experienced team members on records management procedures and policies, including documentation, retention, retrieval, destruction and disaster recovery.
  • Store company documentation in a safe and orderly manner, and in line with company policies and procedures.
  • Provide  adequate  document control support to  projects
  • Produce and maintain Document Progress Reports to Project Managers.
  • Accurately update information as required, assist with file migrations and audits.
  • Assist Project Managers and Engineers develop and maintain documents such as minutes of meetings, specifications, drawings, procedures, approvals and related items.
  • Manage Vendor Document Register, Contractor Document Register, Reports and Correspondences. 
  • Prepare  weekly and monthly reports for the Document Control Center
  • Create and maintain documentation database at all project stages.
  • Monitor all Transmission of Transmitter Sheet Outgoing (TSO), Transmitter Sheet Incoming (TSI) between Client, Contractor, and Sub-contractor (Vendors).
  • Perform data entry of vendor/supplier drawing, engineering schedule items, engineering procedures and process specifications.
  • Create Document Numbers, application of return code, revision number and updating of document status as required for all correspondences and documents.
  • Have a wide technical knowledge of various document control nomenclatures used in the Oil & Gas industry covering all disciplines.
  • Must be able to use Microsoft Excel, Word, Outlook and Information Management Systems. 
  • Liaise with Construction, Planning, Engineering Design Contractor and advice Project Manager/Project Engineer on Document Control needs prior to the commencement of any construction or installation activities.
  • Be able to participate in meetings and Quality Action Teams (QAT) for the Document Controls Group and recommend improvements when necessary.


  • Higher National Diploma/Bachelor's Degree or its equivalent qualifications in Engineering, Sciences or Social Sciences will be acceptable.
  • Good general knowledge of Oilfield operations in both Onshore and Offshore locations 
  • Good planning and organizational skills can work independently with minimal supervision
  • Strong technical background and skill for details
  • Experience as a Document Controller, working in the Construction / Oilfield Industry. Good communication skills at all levels, computer literate. 
  • People skills demonstrate the ability to work with diverse workforce effectively and coach and mentor.
  • Ability to communicate effectively and clearly to Field-based personnel in fluent English.

Main Challenges:

  • Ensure ethical behavior at all times.
  • Responsive to customer needs and help to develop and maintain good relationships.
  • Good team player with open and direct communication. Must practice diversity at the workplace.
  • The diplomatic relationship at all times.

Special Competencies Required:

  • Sound Document Control experience.
  • Sound knowledge of oil field and gas plant equipment,  materials and practices
  • Good numerical and analytical skills.
  • Able to coach and mentor less experienced team players.
  • Good computer skills.
  • Self-motivated.
  • Displays visible commitment to promoting an incident and injury-free (IIF) culture on the Project.


Applicants should send their CV's using the job title as the subject of the application (Please ensure CVs are in MS Word format.)

This job originally appeared elsewhere.



PIvotage Consulting

Job Level

Experienced (Non-Manager)





Job Type


Minimum Qualification


Preferred Years of Experience

10 - 15 years

Application Deadline