HR Admin Assistant

Danish Refugee Council (DRC)

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Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries. 

 

DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.

 

DRC started operating in Nigeria in 2015 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy programmes has been set. DRC currently has offices in Abuja, Yola, Mubi, Maiduguri and Yobe.

 

 

 

The position

Supports HR Admin Officer in the preparation of HR tasks and maintenance of staff information. Works within the HR administration procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation. The HR Admin Assistant supports the HR Admin Officer with reports for senior management in country.

 

Key roles:

Drafting Casual Labor Contracts e.g. programme staff/location. (approved by HoB)

Assist in updating personal staff files

Leave planning follow up on leave plan and leave request

Follow up that signed time sheets are sent to HR before deadline.

Ensure to add new staff details and location on the Nigeria Staff Contact list upon request from HR Dept. CO

Making requisition, receiving and releasing office stationery, beverages and cleaning materials

Submitting weekly/monthly report on use of office material.

Support the HR Officer in the recruitment process

Ensure required documents from the recruitment are sent to HR Department Coordination Office

Ensure that vacancy adverts are announced in time and according to the Recruitment Authorization

Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.

Updating Guest Accommodation space and sharing

Supervision of cooks and cleaners at the Guest House

Responsible to coordinate all the Guest House request with logistics

Takes lead to review Guest House Utensils and makes requisition

Monthly meeting and bi-weekly inspection of Guest House

Collaborate with HR Admin Officer in organizing Seminars, meetings and other events at location.

Coordinate accommodation in Guest House and/or hotel.

Assist in enquiries from delegates.

Assist with taking minutes of the events if required.

 

Key Requirements

Education:

University degree in Human Resources/Administration, Business Administration and other related discipline

Experience:

At least one-year work experience in field of Human Resources and Administration in an NGO/Commercial sector.

Desirable:

Hands-on experience/skills in MS Office applications (Excellent computer skill)

Ability to work under pressure to deadlines and stress.

Ability to work independently on his or her own initiative with problems solving skills

Strong team and interpersonal skills

Fluency in written and spoken English.

Conditions

 

Availability: ASAP

Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;

 

The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

 

How to apply

The position is for Nigerian Nationals Only.

 

Method of Application

CV and Cover Letter indicating and explaining the suitability to the position applied.

Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.

Applications should be addressed to: “Recruitment Manager”.

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.

Applications sent/received after the deadline will not be considered.

 

Due to the urgency of the position, applications will be reviewed on a rolling basis and the post may be filled before the deadline.

Only short-listed applicants will be invited for written test and oral interview.

Note: DRC-DDG Nigeria does not charge any fees for recruitment and does not use any employment mediator.

This job originally appeared elsewhere.

Summary

Company

Danish Refugee Council (DRC)

Job Level

Experienced (Non-Manager)

Location

Borno

Specialization

Human Resources

Job Type

Full-Time

Minimum Qualification

Degree

Preferred Years of Experience

1 - 3 years