Personal Assistant to Managing Director

Whyte Cleon Limited

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Whyte Cleon Limited - Our client, a well established and fast growing media company situated in Lagos, Ikeja, due to expansion and modernization, requires the services of a suitably qualified candidate into this vacant position 

 

Responsibilities

  • Reading, monitoring and responding to the MD’s email, filter emails and highlight urgent correspondences.
  • Answering calls and handling queries.
  • Preparing correspondence on the MD’s behalf.
  • Delegating work in the MD’s absence or as directed.
  • Liaising with staff, clients, etc.
  • Managing the MD’s daily diary: conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Organizing meetings, organizing travel and preparing complex travel itineries.
  • Attending meetings/ events on the MD’s behalf.
  • Writing minutes, taking dictation, planning, organizing and managing events.
  • Writing reports for the MD
  • Preparing presentations, preparing papers for meetings.
  • Managing and reviewing filing and office systems.
  • Sourcing and ordering stationery and office equipment for the MD’s office.
  • Managing projects and running official errands.

 

Requirements

Educational Qualification:

  • A first degree in Business Administration or related discipline.
  • Membership of the Nigerian Institute of Management (Chartered) or any equivalent institute) – added advantage.
  • At least 3 years Experience.
  • Competencies:
  • To provide an effective and responsive administrative, organizational and logical services to the MD. Helping to arrange and priotize time.
  • Reliability must be your strong suit, hardworking with a great sense of integrity, you will need to be
  • Flexible, adaptable, excellent verbal and written communication skills, well versed in modern secretarial practices, have good interpersonal skills, ability to stay long hours at work, able to multitask with excellent organizational &communication skills.

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Summary

Company

Whyte Cleon Limited

Job Level

Experienced (Non-Manager)

Location

Lagos

Specialization

Administration & Office Support

Job Type

Full-Time

Minimum Qualification

Degree

Preferred Years of Experience

3 - 5 years