We seek to fill the position of an Executive Assistant
- Providing personal assistance to the Managing Director.
- Assist with the recruitment and development of personnel.
- Implementing Terms and Conditions of employment.
- Liaising with the financial and legal representatives of the company.
- Assist with projecting a positive image of the company.
- Keeping of accounting records, with the support of the Company Accountant.
- Ensure timely submission and processing of invoices.
- Track movement of all invoices within system on a daily basis, to ensure that invoices are paid as and when due.
- Prepare monthly report of invoices, as an input for cash flow forecast for the month.
- Investigate any invoice noted to be overdue or in contention and give feedback to the Managing Director.
- Assist in reporting administrative work done within projects control, including maintaining records.
- Initiate and manage office filing systems, including management of timely production, circulation and handover of project documents.
- Assist with establishing and maintaining a database of all project activities from initiation to completion of work activities.
- Manage office services (including forecasting, ordering and expediting) for provision of furniture, equipment, communications, stationery and consumables.
- Responsible for allocating job functions to the Admin Assistant.
- All other responsibilities delegated by the Director
Qualification and Experience
- Minimum of a BSc. (2nd Class Lower) in Business Administration, Economics or Accounting.
- Minimum of 5 years working experience in similar or Administrative capacity.
- Ability to use Microsoft Office Packages and any Accounting Software
The Candidate should also possess:
- Good organization and management skills (i.e. Strategic Perspective).
- Good analytical and presentation skills.
- Good planning skill.
- Good interpersonal and communication (verbal and written) skills.
- Influencing & Negotiation skills.
- Problem Solving skills.
- Must understand confidentiality and diplomacy or tact.
- Must be resourceful and proactive.
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