Executive Assistant

OAG Technologies Nigeria Limited

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We seek to fill the position of an Executive Assistant


Responsibilities

  • Providing personal assistance to the Managing Director.
  • Assist with the recruitment and development of personnel.
  • Implementing Terms and Conditions of employment.
  • Liaising with the financial and legal representatives of the company.
  • Assist with projecting a positive image of the company.
  • Keeping of accounting records, with the support of the Company Accountant.
  • Ensure timely submission and processing of invoices.
  • Track movement of all invoices within system on a daily basis, to ensure that invoices are paid as and when due.
  • Prepare monthly report of invoices, as an input for cash flow forecast for the month.
  • Investigate any invoice noted to be overdue or in contention and give feedback to the Managing Director.
  • Assist in reporting administrative work done within projects control, including maintaining records.
  • Initiate and manage office filing systems, including management of timely production, circulation and handover of project documents.
  • Assist with establishing and maintaining a database of all project activities from initiation to completion of work activities.
  • Manage office services (including forecasting, ordering and expediting) for provision of furniture, equipment, communications, stationery and consumables.
  • Responsible for allocating job functions to the Admin Assistant.
  • All other responsibilities delegated by the Director


Qualification and Experience

  • Minimum of a BSc. (2nd Class Lower) in Business Administration, Economics or Accounting.
  • Minimum of 5 years working experience in similar or Administrative capacity.
  • Ability to use Microsoft Office Packages and any Accounting Software


The Candidate should also possess:

  • Good organization and management skills (i.e. Strategic Perspective).
  • Good analytical and presentation skills.
  • Good planning skill.
  • Good interpersonal and communication (verbal and written) skills.
  • Influencing & Negotiation skills.
  • Problem Solving skills.
  • Must understand confidentiality and diplomacy or tact.
  • Must be resourceful and proactive.

Summary

Company

OAG Technologies Nigeria Limited

Job Level

Experienced (Non-Manager)

Location

Lagos

Specialization

Administration & Office Support

Job Type

Full-Time

Minimum Qualification

Degree

Preferred Years of Experience

5 - 7 years

Salary

₦150,000.00 ‐ ₦250,000.00 per month