Adhoc Electronic Medical Records Data Entry Clerk

Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

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Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS) is a leading indigenous non-profit organization dedicated to improving access to qualitative healthcare, Education and Economic strengthening services in Nigeria. Our staff includes expert in health, Education, Social works, youth, Civil Society and research. Our LOCATE project; a CDC/PEPFAR HIV prevention, care and treatment program is currently seeking qualified candidates for the following position: CLINICAL CARE SPECIALIST [Imo State] Overall Job Function: This position provides technical support for multidisciplinary HIV/AIDS care and treatment, working with organization clinicians and health facility- based site teams to implement care and antiretroviral treatment services.


The Excellence Community Education Welfare Scheme (ECEWS) in collaboration with Cross River State Ministry of Health (DPRS) with support from Global Fund (GF) TB-HIV New Funding Model Grant (investing for impact), is currently seeking qualified candidates to fill up this positions 


Location:  Cottage Hospital Oban, Akamkpa Local Government Area

Reports to: Facility M&E Officer & ECEWS Cross River State M&E Officer

Basic Functions:

  • Ensures accuracy and completeness of all health service data recorded and stored in clients’ folders.
  • Ensure that clients’ folders are up to date.
  • Review and enters facility data into computer system or databases according to the Established procedures.
  • Ensures the documentation of the data changes and updates in the facility-based CMP Registers.
  • Perform database maintenance functions and addresses issues related to electronic data transmission to the next reporting line.


  • Ensure that clients’ folders are up-to-date.
  • Works with primary service providers (or the M&E focal persons) to resolve questions, inconsistencies or missing data and verifies accuracy of data before entry into any electronic systems.
  • Ensure prompt entry of both summary and client level data (as applicable) from source documents into summary registers or databases following format displayed on screen.
  • Generates summary reports and responds to inquiries regarding electronic data issues.
  • Maintains confidentiality of information on source documents or in databases.
  • Assists in establishing and maintaining an effective and efficient records management system with good audit trail.
  • Assist in management of client personal records including retrieval and filing of folders.
  • Assist the Facility M&E focal person in keeping track of summary data and source documents (patient/client forms, registers and summary forms  and assist in updating service registers and preparation of summary reports during reporting period and when necessary.
  • Perform other M&E-related duties as assigned.
  • COMPENTENCY: To perform the job successfully, candidate should demonstrate the following competencies:
  • Knowledge of medical records management procedures.
  • Knowledge of health program activities, guidelines and processes.
  • Good Knowledge of computer with ability to operate various Microsoft word-processing software, spreadsheets, and database programs.
  • Team player with good interpersonal relationships and tolerance to socio-cultural differences.
  • Efficient and effective verbal and non-verbal communication skills.
  • Ability to multi-task effectively and adhere to timelines.
  • Ability to follow instructions provided in verbal or written format.

Educational Qualification:
Must have at the minimum, a certificate in computer education. An OND, HND or BSc in computer science/computer engineering, health technology, statistics or other related fields will be an added advantage.

Required Work Experience:
One year work experience in a medical records setting or a combination of education, training, and experience which provides the desired knowledge, skills, and abilities necessary to perform the position’s essential duties and responsibilities.


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Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Job Level

Experienced (Non-Manager)


Cross River


Administration & Office Support

Job Type


Minimum Qualification


Preferred Years of Experience

1 - 3 years