Executive Assistant

Spectrum Forwarding & International Logistics Limited

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Spectrum Forwarding & International Logistics Limited, have been practicing Logistics business since the year 2004 and was incorporated and registered in Nigeria on the 29th December 2009 with Corporate Affair Commission. 

Key Responsibilities

  • To provide value added support during the day to day activities of our senior management, freeing up a much valuable time to allow them to focus on the projects
  • Primary telephone and email coverage for the management
  • Screening calls; managing calendars; making travel, meeting and event arrangements.
  • Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
  • Preparing documentation for meetings and conference calls, drafting letters and memos
  • Complex diary management and organization of internal and external meetings including client meetings, senior management functions, and video/conference calls
  • Arrange internal and external meetings.
  • Compose and type agendas and correspondence for special events, board meetings, committee meetings, and development activities.
  • Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
  • Managing inbox of Head and MDs: Screening emails, responding where appropriate
  • Arranging regular global and complex travel itineraries - flights, hotels, cars etc.
  • Completion of expense claims and invoice payments.
  • Typing, filing, copying confidential documents
  • Conduct online and off-line research as requested.
  • Devise and employ fruitful sourcing strategies.
  • Prepare expense reports.
  • Maintain confidential information of the higher management.
  • Performs administrative duties for executive management.
  • Preparing reports and financial data; training and supervising other support staff; and customer relations.
  • Examine and re-evaluate existing contracts/Projects.
  • Frequent personal administration and ad-hoc secretarial requests as assigned

Job Requirement:

  • Higher Certificate/Bachelor's Degree in Administration or other relevant fields
  • Ideally, an experienced Personal Assistant from a financial institution preferred
  • 1-3 years of PA experience for a senior manager as a minimum
  • Excellent technical knowledge of Microsoft Office applications
  • Must possess competent customer service skills
  • Ability to handle sensitive and confidential information
  • Multi-tasking
  • Adaptability, team working style
  • Communication; Building Relationships
  • Decision Making & Judgment
  • Integrity & Professionalism
  • Technical Ability
  • The ideal candidate must be flexible and have excellent organizational and planning skills

This job originally appeared elsewhere.

Summary

Company

Spectrum Forwarding & International Logistics Limited

Job Level

Experienced (Non-Manager)

Location

Lagos

Specialization

Administration & Office Support

Job Type

Full-Time

Minimum Qualification

HND

Preferred Years of Experience

1 - 3 years