Assistant Storekeeper

The United Nations World Food Programme (WFP)

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The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Organizational Context

  • These jobs are found in WFP warehouses and operating under the close supervision of a Senior Storekeeper.

Job Purpose

  • To support receipt/dispatch and verification of commodities in order to maximize the quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.

Key Accountabilities (not all-inclusive)

  • Support receipt/dispatch commodities including transshipment (truck to truck) against officially approved documentation (waybills and/or delivery notes) ensuring accuracy in the physical count of commodities including the quality in compliance with the established standards.
  • Prepare and verify warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records, to ensure immediate reporting on commodity movements in line with the corporate requirements.
  • Support daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
  • Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, and refer to the supervisor for appropriate action.
  • Support implementation of appropriate measures to safeguard food and non-food commodities to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
  • Monitor condition of the warehouse and commodities and take appropriate actions to support efficient warehouse space-utilization and well-organized commodity storage following WFP warehouse standards.

4Ps Core Organisational Capabilities

Purpose:

  • Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
  • Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
  • Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
  • Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People:

  • Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
  • Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
  • Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
  • Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance:

  • Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
  • Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
  • Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
  • Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership:

  • Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
  • Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
  • Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
  • Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

Functional Capabilities

  • Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
  • Planning, Project & Resource Mgmt: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
  • Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within the individual unit and consequently the greater humanitarian community.
  • Market Analysis, Contracting, and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
  • Warehouse and Inventory Management: Demonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP's operational warehouse procedures.
  • Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Job Requirement:

  • Education: Completion of secondary school education.
  • Language: Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.
  • Desired Experiences for Entry into the Role:
  • Experience monitoring various aspects of logistics operations.
  • Experience in supporting warehouse management.
  • Experience in supporting inventory management.
  • Experience in data entry and extracting routine reports.

Terms and Conditions

  • The selected candidate will be employed on a fixed-term contract with a probationary period of one year.
  • WFP offers an attractive compensation package.

Note: 

  • Female applicants and qualified applicants from developing countries are especially encouraged to apply.

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