Human Resource Assistant


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A firm in the wholesale/retail sector seeks qualified candidates to fill this role 



  • Recruitment and Selection
  • Maintain up-to-date recruitment progress report, talent database and all related staffing communication.
  • Process all local recruitment requests in an effective and efficient manner.
  • Managing orientation program for employee to the business and culture.
  • Training and Development
  • Interface with Directors and external vendors and suppliers for the implementation of corporate training or training programs to meet the business needs where appropriate.
  • Identify key skills, specialty skills and propose training needs accordingly.
  • Managing, communicating and delivering important projects that impact other parts of the organisation.
  • Compensation and Benefits
  • Monitor and alert the executive director to any variance between the budgeted and actual salaries and headcount.
  • Occasionally, produce and submit information to for “knowledge sharing” with the Head, HR.
  • To be in charge of payroll administration and to make all necessary co-ordination to make a smooth and efficient operation (variable compensation, overtime, expatriates compensation, special payments).
  • Gather all necessary data to benchmark salaries and benefits.
  • Compile all data needed for bi-annual salary review, and the annual performance appraisal analysis.
  • Provide recommendations and support to the Finance Manager
  • Provide information to Expatriate staffs regarding CERPAC (Tax; Social Benefits).
  • Employee Relations
  • To detect and handle complaints, disputes and grievances of all staffs and to report them to the Head, HR
  • To foster a conducive working environment through employee relations activities and communication
  • To conduct exit and grievance interviews with all departments/staffs
  • To assist in handling all local labor tribunal cases
  • Rules and Regulations
  • To review the staffs rules and regulations (or employee handbook) on a regular basis
  • To create and implement the employee staff rules and regulations for newly created subsidiaries. (SBUs)
  • Budget, financial management
  • Submit the Personnel Budget for all personnel costs and Headcount to Finance Department. Produce and submit the yearly tax returns for all staffs on a yearly basis.
  • Produce and submit the payroll journal and the Headcount report to Finance Department on a monthly basis.
  • To submit the Personnel latest estimates for all personnel costs and headcount to Finance Department on a quarterly basis.
  • Human resource information system
  • Maintain smooth running of the Human Resources Information System where available
  • Monitor timely update of personnel records (personal details, position, salary, appraisal outcomes, leave records, training and awards).
  • Organize locally and produce Group HR reporting.




University Degree

HR knowledge

Having knowledge of business sector of company



  • Strategic planning,
  • Complex problem resolution and general management expertise.
  • Outstanding communication and presentation skills.
  • High level of interpersonal skills and integrity;
  • Solid team player.
  • Creative, forward thinker.
  • Coaching and leadership skills
  • Strong presentation and facilitation skills.
  • Experiences
  • Minimum of 2 years human resources experience.
  • Preferable to have experience in Retail & Hospitality
  • Ability to influence senior management, establish and maintain collaborative partnerships and provide thought leadership.
  • Ability to architect and drive change
  • Ability to lead in a global outlook environment
  • A flexible team player with a proven ability to work successfully in a matrix reporting environment.
  • Proven ability to build strong working relationships, internal and external to the organization.





Job Level

Experienced (Non-Manager)




Human Resources

Job Type


Minimum Qualification


Preferred Years of Experience

1 - 3 years