Grants and Contracts Officer

Pathfinder International

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  • Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.
 

 

 

Summary

  • Coordinates Pathfinder's awards and sub-awards administration, including the review of subcontracts and sub-grant proposals, modifications and payment transactions.
  • Coordinates internal approval procedures for awards and sub-awards.
  • Assists in drafting, negotiating and reviewing contract and grant terms and conditions as well as assist in the development of standard templates for award and sub-award documents and procedures for monitoring financial compliance.

Key Job Outcomes

  • New Grants and Contracts Review: Reviews new proposals and modifications for subcontracts and sub-grants.
  • Payment Review and Processing: Reviews subcontract payment requests and invoices. Processes payments and advances and maintains records of subcontracts.
  • Contract Modifications: Prepares contracts modifications and terms and conditions for sub-grants and subcontracts.
  • Sub-Award Budget Reviews: Reviews and negotiates sub-award budgets for accuracy and reasonableness of cost.
  • Compliance Review: Maintains Pathfinder compliance with administrative requirements of U.S. government and other donors including on-line databases and on-line reporting.
  • Manuals and Systems for Awards and Sub-awards: Assists in the development of awards and sub-awards management manuals and systems for country offices in collaboration with headquarters and field program and finance staff.
  • Training Sessions: Assists in the development and delivery of training for staff on policies and procedures, as well as support and direction on award and sub-award management and reporting.
  • Monitoring Support Tools: Assists in the development of tools for monitoring of performance and progress of awards and sub-awards, such as pre-award assessment, review of internal controls and voucher reviews.
  • Process Improvement: Works with other business units to identify innovative solutions to processes and procedures and to create solutions to challenges.
  • Project Management and Participation: Leads, manages or participates in cross functional project teams.

Minimal Requirements
Required Education, Training and Experience:

  • Bachelor's degree in Business, Finance, Accounting, or related field, or a combination of education and experience that yields the required competencies
  • 4 years’ experience in a nonprofit environment
  • Prefer: Master’s degree in a related field
  • Prefer: Experience working in a developing country
  • Prefer: Experience working with non-governmental or multi-lateral donor organizations

Minimally Required Job-Specific Competencies:

  • Grants and Contracts Processes: Foundational knowledge of the grant and contract process.
  • US Government Rules and Regulations: Foundational knowledge of U.S. government rules and regulations specific to contract and grant administration.
  • Budget and Financial Reports: Foundational knowledge of budgets and financial reporting.
  • Contracts: Foundational knowledge of USAID and non-US contracts.
  • Training and Presentations: Ability to develop, organize and present information to small groups.
  • Systems, Processes and Tools: Ability to develop standards, guidelines and tools to support grant and contract management.

Minimally Required Organizational Competencies:

  • Software Applications: Foundational knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint
  • Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators.
  • Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
  • Languages: Advanced writing and speaking skills using local language and English language.
  • Influencing: Ability to influence others at all levels within the organization.
  • Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
  • Matrix Management: Ability to thrive in a matrixed organization.
  • Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
  • Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner.

Other Information:

  • Travel required (at least 10%)
  • Uses cellular and desk phone; laptop or desktop computer

This job originally appeared elsewhere.

Summary

Company

Pathfinder International

Job Level

Experienced (Non-Manager)

Location

Lagos

Specialization

Banking / Finance / Insurance and NGO/Community Services & Dev

Job Type

Full-Time

Minimum Qualification

Degree

Preferred Years of Experience

3 - 5 years