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Since 1993, as the second French NGO, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
Independent, private and nonprofit, French NGO ACTED (operating under the French law Association loi 1901) respects a strict political and religious impartiality, and operates following principles of non-discrimination, transparency, according to its core values: responsibility, impact, enterprising-spirit and inspiration.
About the job
As an integral staff member of the ACTED, the Logistics Officer will provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities. Your main duties and responsibilities will be:
The Logistics Officer is expected to:
Maintain the records of Assets, Equipment for Warehouse in line with the Assets recording system for the country program
Ensure that the assets that are issued to staff are authorized; recorded and necessary paper work exists as per the ACTED guidelines and policies.
Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Project manager.
Inventories and Stock Management
Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores is well maintained.
Ensure that the movement of warehouse & stores inventories are correctly recorded and documented; authorized and paper work is done as per procedures.
Inform the relevant Program staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
Ensure stock movement documentations are updated and stock reports are produced on time.
Ensure stocks Reports are circulated to all sector Managers biweekly or on monthly basis and per request.
Power Systems Management
Ensure all power generation equipment, electric appliances and power systems are well maintained
Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Logistics Manager.
Monthly reports of use and maintenance are produced and submitted to the Project manager
Transportation & Freight
Arrange for transportation of goods as required and ensure accurate documentation maintained.
Arrange for the distribution of program supplies as per plan and coordinate with program teams.
Ensure safe transportation of program mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.
General Work and Filing
Implement standard ACTED Warehouse System and procedures
Provide training and support to other logistics colleagues when requested.
Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
Ensure all paper work is kept according to ACTED’s policies and procedures of and filed neatly with supporting documents in respective files.
Undertake any other reasonable duties requested by line manager, where they do not contradict the organization’s policies.
Previous working experience with humanitarian agencies
Experience working with displaced populations.