Administrative Support Officer


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Our client seeks to hire a competent Admin Officer 



  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate team members
  • Reply to general information requests with the accurate information
  • Greet clients/suppliers/visitors to the organization in a professional and friendly manner

Office administration

  • Use computer word processing, spreadsheet, and database software effectively  
  • Forward incoming general e-mails to the appropriate team member
  • Forward voice mail from the general mailbox to the appropriate team member
  • Purchase, receive and store the office supplies ensuring availability of basic supplies 
  • Code and file material according to the established procedures
  • Update and ensure the accuracy of the organization's databases
  • Back-up electronic files using proper procedures
  • Provide secretarial and administrative support to management 
  • Make travel, meeting and other arrangements for team members
  • Coordinate the maintenance of office equipment

Assist with financial management

  • Use computer software to prepare petty cash report for the office
  • Code and file financial material according to established records management procedures
  • Process Purchase orders and assist in purchasing process
  • Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
  • Prepare accurate bank reconciliations and deposits
  • Administer petty cash according to established procedures
  • Assist with financial reports as required
  • Month end duties as required


  • B.Sc. degree in related field of business or similar
  • Minimum of 3+ years of demonstrable experience within a business-to-business sales services firm
  • Technology oriented and ability to work with office software programs, including spreadsheets, databases, word processing and graphic presentation software. 
  • Ability to use friendly communication to interact with a wide range of people and exchanging information about office operations. 
  • Organizational Ability is very important for this position, managing a filing system, track incoming and outgoing correspondence and coordinate the flow of paperwork around the 
  • Time Management, administrative assistant must be a very effective time manager
  • Some management skills because they direct the actions of others and recommend corrections for better performance

Additional Considerations

  • Trustworthy and transparent
  • Ability to travel  within prior notice
  • Easy going and people friendly





Job Level

Experienced (Non-Manager)




Administration & Office Support

Job Type


Minimum Qualification


Preferred Years of Experience

3 - 5 years