HR Assistant

Lumos Nigeria

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Lumos offers clean and affordable solar power to a market of 1.3 billion potential customers who live off the electricity grid.Lumos enables people to replace hazardous and expensive kerosene generators and lanterns with modern solar electricity that can power lights, cellphones, fans, computers, TVs and other small electronic devices (all at once, every day). By offering Solar Power as a Service, Lumos offers homes and small businesses a simple and affordable way to pay for electricity in small installments using their mobile phones

Reporting Relationship (Line Manager): HR Manager


Job Responsibilities

  • Facilitate first-rate Recruitment and Selection process
  • Prepare notices and advertisements for vacant positions
  • Update Candidate Database with details of each applicant
  • Respond to all applicants at all stages of the Selection process (including unsuccessful applicants)
  • Schedule and organize interviews
  • Conduct reference checks on possible candidates
  • Maintain effective document and record management systems / processes
  • Ensure administration of employment packs, contract amendments etc.
  • Management of Leave database
  • Management of Time & Attendance systems
  • Maintaining Employee Files
  • Employee Engagement and Coordinate Welfare programs & services
  • Organizing employee events (end of the year event and quarterly events)
  • Maintain database of employee birthdays
  • Distributes birthday cards and vouchers
  • Send birthday messages to all employees on birth date
  • Provide administrative and secretarial support
  • Plan, organize and manage own workload and that of the HR Department to ensure that all the reports are processed and submitted in a timely and accurate manner
  • Assist and support rollout of various initiatives, projects and improvements within the organization
  • Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies
  • Performance Management
  • Tracking of PMS reviews (FY Start & Mid-year) for roles below Coordinator level
  • Manages performance setting for new employees in conjunction with Line Managers
  • Documentation of signed off forms in respective files & updates to HR database
  • Employee Lifecycle Management
  • Conducts onboarding exercise and documentation for new employees.
  • Exit management
  • Others
  • Maintains employees medical & insurance processes
  • Maintains quality service by following organizational standards
  • Maintains employee confidence and protects operations by keeping human resource information confidential
  • Perform any other tasks as may be assigned by the HR Manager from time to time


Educational Qualifications & Functional / Technical Skills

  • Applicant should have degree/HND in Management or Social Science
  • At least 2 years working experience in HR in a structured organization
  • Strong communication skills
  • Membership of CIPM or other related HR bodies)


Additional Skills Requirement

Reporting, organizing and scheduling skills

Confidentiality, dependability, team work and positive influencing skills

Ability to manage multiple tasks in a dynamic fast-paced environment

Demonstrate a high level of self-management, networking and seeing the bigger picture

Fast learner

Relevant Experience

Computer literate: Good working knowledge of Excel, MS Word, Power Point is essential

Basic knowledge of Labour Law

People’s management skills

This job originally appeared elsewhere.



Lumos Nigeria

Job Level

Experienced (Non-Manager)




Human Resources

Job Type


Minimum Qualification


Preferred Years of Experience

1 - 3 years