Personal Assistant

Fadac Resources

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Fadac Resources - Our client is a high profile aesthetic clinic in Lagos, is recruiting to fill the vacant position of a Personal Assistant

Job Description

  • To provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.  
  • You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained. 
  • This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. 
  • You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.

Main Duties

  • Filter emails, highlight urgent correspondence and print attachments.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
  • Respond to emails as much as possible, dealing with appointments etc.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Conduct  weekly diary meetings with the  MD to  discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between him/her and his direct reports and groups to which he is a member.
  • Coordinate   travel  and  accommodation  requirements   in  connection  with  others   and  ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Manage and maintain the MD’s diary and email account.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Provide a service that is in line with the MD’s work habits and preferences.

Additional Duties:

  • To attend  supervision, training and meetings as and when required.  You may be required to  perform other ad-hoc tasks around the factory that may be deemed necessary.

Person Specification

  • A good deal of common sense, etiquette and an ability to think on one’s feet
  • Ideally educated to degree level
  • A minimum of 2 years PA/secretarial experience at a senior level
  • Shorthand and excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and to tight deadlines
  • Bright, confident personality
  • Well presented
  • Highly personable
  • Flexible and mature approach with ability to work unsupervised
  • Willing to travel

This job originally appeared elsewhere.

Summary

Company

Fadac Resources

Job Level

Experienced (Non-Manager)

Location

Lagos

Specialization

Engineering and Administration & Office Support

Job Type

Full-Time

Minimum Qualification

Degree

Preferred Years of Experience

1 - 3 years