Procurement Officer

Questill Managers Limited

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Questill Managers Limited seeks qualified candidates to fill this role:

The position is available for only entry level candidates without experience.

Job Objective(s) 

Procurement Clerk will actualize purchases for the company. 

Will be required to review prices of products from various suppliers to determine which would provide the best deal.  

To create and maintain purchasing records and price lists, as well as determining how much inventory is at hand. 

Specific Roles and Responsibilities:

  • Process purchase requisitions / orders within purchasing authority/limit
  • Assess, and recommend supplier detailing quotations, and proposals
  • Establish and negotiate contract terms and conditions, and maintain supplier relationships
  • Prepare and maintain purchasing records, reports and price lists
  • Work with internal and external stakeholders to determine procurement needs, quality, and delivery/collection requirements
  • Assist in the development of specifications of materials, and services to be purchased
  • Administer Supplier performance, including collection, delivery, and receipt
  • Reconcile or resolve value discrepancies
  • Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
  • Develop and maintain constructive and cooperative working relationships with colleagues and management 

KEY Performance Indicator

Financial

  • Volume of transactions processed
  • Value of transactions processed
  • Income generated/Volumes of Product Sourced
  • New Supplier Recruited(Supplier Growth Rate) 

 

Customer Franchise

  • Grow Supplier base - Meet and exceed Supplier on-boarding targets 
  • Discover new markets–Find new and cheaper sources of products being procured 
  • Timely resolution of Supplier issues 

People

  • Effective Training (Supplier, users, other staff), joint calling with Supervisor, on the Job Training/hand holding of other staff 
  • Working effectively with customers and all internal stakeholders, group stakeholders and external service providers.

Process

  • Training and hand-holding of customers, people development, leadership, interpersonal skills
  • Ensure end to end problem resolution working with local, client and group stakeholders 
  • Effectiveness and efficiency in driving customer sales pipeline 
  • Customer, Competitor Benchmark, Regular sector and market review and analysis

 

 

Job Requirements 

Driver’s License (added advantage)

 

Work Experience

No work experience required (On-the-job training will be provided).

Skills

  • Ability to interact and listen to customers very well
  • Strong communication and excellent presentation skills
  • Strong quantitative/analytical skills
  • Good organizational and time management skills
  • Ability to manage relationship
  • Ability to motivate and lead others

 

Knowledge

English Language

Mathematics

 

Personalities and attributes

  • Written expression and comprehension, oral expression and comprehension, problem sensitivity, speech clarity and recognition, information ordering, mathematical reasoning, and inductive and deductive reasoning.
  • Self-motivated and pro-active
  • Must be able to take decision without much supervision
  • Focused and result orientated
  • Ability to self-manage
  • Thrive in a collaborative work environment

 

Additional Requirements: 

Financial:

  • Volume of transactions processed
  • Volume of Product to be bought daily
  • Value of transactions processed
  • Value of Product to be bought daily
  • Savings generated
  • Amount of Savings made during collection process

 

Customer Franchise

  • Grow customer base - Meet and exceed customers on-boarding targets
  • The number of new customers met daily, number of contact telephone numbers generated daily.
  • Discover new market–Find new and cheaper sources of materials being procured
  • Number of new locations where Product can be sourced
  • Timely resolution of customer/user issues
  • Reporting issues encountered with Suppliers and other contacts during process sourcing.
  • Report abuse of process and improper conduct  of other team members

 

People

  • Effective Training (client, users, bank staff), joint calling, on the Job Training/hand holding of users
  • To train other employees to carry out the procurement functions
  • Working effectively with customers and all internal stakeholders, group stakeholders and external service providers.
  • Work effectively with team members and other staff of the company

 

Process

  • Training and hand-holding of customers, people development, leadership, interpersonal skills
  • Explain the procurement standards of the Company to Suppliers
  • Ensure end to end problem resolution working with local, client and group stakeholders
  • All issues must be satisfactorily resolved
  • Customer, Competitor Benchmark, Regular sector and market review and analysis