Project Manager

Africa's Young Entrepreneurs

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Project Manager (Female)


Job Description: Management, Administration ,Marketing and Fund raising


Job Purpose: The Project Manager oversees the planning, implementation, and tracking of specific short-term projects in an NGO, which has a beginning, an end and specified deliverables.


Primary Duties and Responsibilities: The Project Manager performs a wide range of duties including some or all of the following:


Plan the project: 

  • Define the scope of the project in collaboration with senior management
  • Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
  • Determine the resources (time, money, equipment, etc) required to complete the project
  • Develop a schedule for project completion that effectively allocates the resources to the activities
  • Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
  • Determine the objectives and measures upon which the project will be evaluated at its completion


Staff the project

  • In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities (Those to assist you in achieving your target independent of the mgt)
  • Manage project staff and/or volunteers according to the established policies and practices of the organization
  • Ensure that personnel files are properly maintained and kept confidential
  • Ensure that all project personnel receive an appropriate orientation to the organization and the project
  • Contract qualified consultants to work on the project as appropriate


Implement the project

  • Execute the project according to the project plan
  • Develop forms and records to document project activities
  • Set up files to ensure that all project information is appropriately documented and secured
  • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
  • Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
  • Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards


Control the project

  • Write reports on the project for management and for funders on a monthly basis
  • Communicate with funders as outlined in funding agreements
  • Monitor and approve all budgeted project expenditures
  • Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
  • Manage all project funds according to established accounting policies and procedures
  • Ensure that all financial records for the project are up to date
  • Prepare financial reports and supporting documentation for funders as outlined in funding agreements


Evaluate the project

  • Ensure that the project deliverables are on time, within budget and at the required level of quality
  • Evaluate the outcomes of the project as established during the planning phase




Diploma/ Degree


Professional designation

Project Coordinator/Manager


Knowledge, skills and abilities

  • Passion for the organisation
  • Passion for the project
  • Knowledge of project management
  • Knowledge of fund raising


Excellent social skills

Proficiency in the use of computers for:

  • Word processing
  • Power point
  • Simple accounting - Optional
  • Data base management - Optional
  • Spreadsheets
  • Internet



2 to 3 years planning, coordinating and/or management experience


Working Conditions

  • Project Managers usually work in an office environment but the purpose of this project may often take them to different locations and non-standard workplaces.
  • Project Managers work a standard work-week but may be required to work some evenings and weekends to meet project milestones.